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October 6
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October 20
October 27

Present: Chairman David Kerr (DK), Vice Chairman James Barnard (JB), Phil Grillo (PG), Andy Houle (AH) and Gordon Preston (GP).

Chairman Kerr opened the meeting at 6:30 p.m. and the Board went into Non-Public Session under RSA 91-A: 3 II (c) at 6:31 p.m. on a motion by Andy Houle seconded by James Barnard with the following vote recorded, David Kerr, yes; Jim Barnard, yes; Phil Grillo, yes; Andy Houle, yes and Gordon Preston, yes. The Board came out of Non-Public Session at 8:14 p.m. and on a motion by Andy Houle, seconded by Phil Grillo, the Board unanimously voted to seal the minutes of that meeting.

The Board signed the payroll, manifest, the disaster project completion form, reimbursement requests (for the Emer. Response Exercise) a raffle permit and a memo to the Road Agent.

At 7:00 p.m. the meeting was relocated to the Town Hall where the Selectmen met with members of the Locke Lake Association and their Attorney Arthur Hoover to discuss Colony Drive. Attorney Hoover explained that he researched the deeds and felt that the discrepancy lies in the fact that in the deed that laid out the road, Locke Lake specifically excepted and reserved all but 50 feet of the 150 foot right-of-way of Colony Drive. The town got Colony Drive with a width of 50 feet and the remaining area (100 feet – 50 on each side) was “Green Area” of Locke Lake Colony; but in the deed to the town, the “excepting and reserving of the green area” was inadvertently omitted. The group agreed to have the Town’s Attorney and Attorney Hoover research the matter and determine an acceptable resolution. In the meantime, the Selectmen allowed Locke Lake Association to obtain a building permit for renovations, to include replacing the exterior drains and burying the electrical lines, as long as nothing went beyond the original footprint. The allowance came after a vote was taken by the Board which resulted in approval by all Selectmen except JB, who opposed the allowance. The septic system, which is in the town’s 50 foot r-o-w will be addressed after the attorneys report back to the Board on their findings.

The Board went into Non-Public Session under RSA 91-A: 3 II (c) at : p.m. on a motion by Andy Houle seconded by James Barnard with the following vote recorded, David Kerr, yes; Jim Barnard, yes; Phil Grillo, yes; Andy Houle, yes and Gordon Preston, yes. The Board came out of Non-Public Session at : p.m. and on a motion by Andy Houle, seconded by Phil Grillo, the Board unanimously voted to seal the minutes of that meeting.

AH made a motion to have the Chairman sign the documents for reimbursement of the emergency exercise that was held this past weekend at Coe Brown Academy. The motion was seconded by JB and passed with a unanimous vote. AH made a motion to have the Road Agent retain a list of all recipients interested in receiving the ditched roadway materials including town employees. PG seconded the motion and it received the following vote; Jim Barnard, no; Phil Grillo, yes; Andy Houle, yes and Gordon Preston, no. The Chairman broke the tie vote with by voting no and the motion failed. JB made a motion to have the Road Agent retain a list of all recipients interested in receiving the ditched roadway materials but no paid town employees could be recipients. GP seconded the motion and the Chairman opened it for discussion. It was determined that the Board wanted to meet with the Road Agent before making any decisions and JB withdrew his motion. The Board held aside an invoice from Angelini to discuss with the Road Agent next week as well.

The Selectmen net discussed the report from the Town’s insurance company (LGC) regarding the ambulance, which had been determined to be totaled. The Board discussed the payment of $2,960 to Lakes Region Apparatus for storage and review of the ambulance. The Board also discussed the lettering costs ($2,830) and painting costs ($3,500) etc. JB asked for a copy of the accident report and was told that the State Police did the report (which the insurance company had not been able to obtain yet). The Board decided that they would not sign the insurance claim but wait to speak with Chief Krause about it next week.

At 8:35 p.m. the Board moved on to the New Business portion of the meeting and reviewed the draft agreement regarding Prospect Mountain High School being used as the emergency shelter for both towns. JB made a motion to accept the agreement and have the Chairman and Emergency Mgt. Director, John Blair sign it on behalf of the town. PG seconded the motion and it passed with a unanimous vote. The Board reviewed the cost estimate on Parade Road and JB wondered how much of the work could be done by the Highway Crew. The Board asked to look at the costs for Varney Road, which was completed in sections over three years. PG informed the Board that Ernie Tiede’s electrical proposal will be about $150 more (having to run the wires overhead) but the proposal is still less than Pat Heffernan’s. The Board unanimously approved the increase.

Karen Montgomery informed the Board that the Bond Bank had contacted her to say that they cannot apply the impact fee payment to the high school bond as additional principal payment- the bond does not allow for additional payments or pre-payments. The matter will be discussed with the attorney to determine what options are available but that will still meet the legal obligations of the impact fees. After a brief discussion, JB made a motion to pay the invoice to purchase checks for the Trustees of Trust Funds. Karen Montgomery next explained to the Board that David Griffith’s dropped off proposals for the cemetery tree work, on Wednesday (a day late), but that both proposals were higher

than Stockman’s proposals. The Board had accepted Stockman’s proposals at last week’s meeting. DK mentioned that there were still several dangerous trees left from the ice storm and wondered if PSNH or Electric Co-Op were going to address this issue.

The meeting was opened briefly for public input to allow for a couple comments by Alan Glassman.

PG informed the Board that Mike Kowalski from the Development Committee stopped by earlier that day to discuss the municipal building and the suggestion to use local contractors. GP commented that if was a nice concept but it doesn’t always work out. It was further mentioned that the town’s policy regarding the bid process would have to be followed. PG asked for the Board’s consent to go forward with finding out what the cost would be having the designer of the Strafford Town Hall put his stamp on a plan for Barnstead. GP mentioned that the office staff was reviewing the Strafford plans and DK added that the consensus is that the Strafford Town Hall is not sufficient for Barnstead’s needs.

Present: Chairman David Kerr (DK), Vice Chairman James Barnard (JB), Phil Grillo (PG), Andy Houle (AH) and Gordon Preston (GP).

Chairman Kerr opened the meeting at 6:30 p.m. and the Board signed the payroll, manifest, the minutes of 10/13/09, and the second issue tax warrants.

The Chairman passed on concerns of the Treasurer regarding cash flow. The Board reviewed a complaint from Steve Griggs regarding Road Agent Chris Carazzo dumping dirt at his (Carazzo’s) house. Chairman Kerr informed the Board that he had spoken with Carazzo and Griggs. The Board reviewed the minutes of a previous meeting regarding this issue.

At 6:40 p.m. the meeting was opened to public input and Health Officer Bill Evans informed the Board that the Pettengill residence had been served with a Notice to Vacate due to ongoing septic issues. Mr. Pettengill has until November 30, 2009 to replace the septic. Gail Darrell announced that Tom Linzey’s book had come out and was available for anyone to read. Kathy Jenks commented that the noise from the Lakes Region Pellet Co. was still there, but the beeping sound wasn’t as shrill. Peter Nourse, an accomplished pianist, asked to use the piano at the Town Hall and was given permission to coordinate the daytime hours of use with the staff.

The Board approved Mike Stockman’s proposal for tree work at two cemeteries as the other contractor did not submit a proposal. The Board reviewed Pat Heffernan’s proposal for electrical work in the Town Hall and PG informed the Board that Heffernan would not submit a proposal to run electrical in the ground, that that type of work was unacceptable to him as a licensed electrician and that the overhead was less expensive to do. The proposal submitted by Heffernan was to run the electrical overhead. The Board thought that they would postpone any decisions and have Mr. Tiede resubmit his proposal for overhead electrical but PG pointed out that Tiede’s ground proposal was less expensive than Heffernan’s overhead proposal. JB made a motion to accept Tiede’s proposal with a new quote for overhead electrical. PG seconded the motion and it passed with a unanimous vote. AH informed the Board that the quote the police got from George’s in May, 2009, for flooring would still be honored. JB asked if it was for two rooms and Chief Borgia stated that it was. JB asked about the electrical situation at the police department (brown outs) and Borgia told the Board that he was waiting for Pat Heffernan to return his call. Borgia was also waiting for a call from PSNH.

Greg True was unable to attend the meeting so the Board met with Chief Borgia at 7:05 p.m. and the first article of discussion was the bicycles. Karen Montgomery had researched the matter and a public auction needed to be held to disperse the bicycles. JB asked how many bicycles were turned in by people and Borgia told him he guessed they all were. JB reminded Borgia that the people who found/turned in the bikes get first refusal after 90 days. Borgia stated that some of the bikes were just dropped off and they didn’t know by whom. DK asked how many were just dropped off and Borgia felt it was around 20-30. Chief Borgia informed the Board that he didn’t know anything about conducting a public auction, and JB told him he has to post a notice (in 3 public places) with a date, time and location of the auction. JB added that no auctioneer is necessary, that people can make reasonable offers and the money is turned in to the Treasurer. DK asked how many people Borgia could identify that turned in the bicycles and Borgia said about 10. DK suggested starting a bike safety program with the proceeds of the auction. JB commented that any bikes not auctioned off could then be donated to the food pantry.

GP asked Chief Borgia about a gun purchase from the White Buffalo and Borgia explained that they had purchased another pistol for the department, that he was required to have at least 2 spares. Borgia stated that he has two spares, but the intention is to fill a vacant fulltime position and a part time position. JB next asked about the K9 grant vehicle and Borgia stated that he would be squaring away for them to take the vehicle back. JB asked if it was currently being used and Borgia said, “Sporadically”. JB asked that all the stuff be removed from it so that nothing happens to it and Borgia informed him that he would have to transport it to the locations to get it stripped. JB stated that he understood that. JB next passed on a citizen complaint regarding two cruisers parked at the White Buffalo on 10/7/09 for four hours. Borgia told the Board that it was a training day and when asked by JB what the training was, Borgia told him that it was air soft. JB asked if this was approved by Police Standards and Training and Borgia stated that it was. JB asked if each officer was required to take it and Borgia told him that it’s additional training for some and regular training for others. JB asked why they weren’t using “smart guard” at the National Guard, which was free and Borgia stated that he didn’t know anything about that. Sgt. McDowell commented that it was “FATS” (Fire Arms Training Simulator) and Borgia said that he would look into it. PG asked if there was any charge for using the White Buffalo and Borgia said there was not, except that they had to buy the pellets. DK asked if the cash issues had been resolved and Borgia said it was all sent here in accordance with the cash receipts policy.

At 7:25 p.m. DK read aloud the 2009 tax rate, $18.14 per thousand, which is .25 cents lower than last year’s rate. PG presented copies of the building plans for the new Strafford Town Hall and a lengthy discussion ensued regarding the need for one here. DK compared Strafford’s plans to the plans of the Municipal Building Committee and it was mentioned that Strafford’s town hall was not as big as what Barnstead needed.

The Selectmen net met with Nick Rott, President of Barnstead Fire Rescue Inc. (BFRI), who handed out a revised draft agreement. Nick stated that the Chief and most members want to keep the website and GP told him the Chief just needs to put it in his budget. JB asked if BFRI was selling 2 vehicles and Nick said they were selling a tanker and the Ford. JB asked what else was left and Nick said the ambulance, a small forestry unit and another piece of equipment. Nick explained that they added wording to the fourth paragraph so that if Town Meeting doesn’t pass the purchase of the buildings, the current funding will not change. JB commented that the previous court decision allowed for the changing of the current funding. Rott stated that if the town doesn’t approve the purchase, all else goes away; adding that he did was not going to become a landlord. The next change was that BFRI wanted one of their members to be on the committee for hiring a fire chief. BFRI also wanted the Fire Chief to approve requests of BFRI to use Station One, not the Selectmen. Lastly, Nick told the Board he hadn’t come up with the wording yet, but BFRI would be adding language to the effect that if everything passes Town Meeting, BFRI would receive the first quarter appropriation. JB told him that wouldn’t be a problem as long as BFRI provided invoices to show the expenses for the 1st quarter. JB went on to say that the fire department budget is for the whole year and they would need an accounting to show that ¼ of the expenses for that budget was paid by BFRI. Nick also mentioned that there could be penalties incurred by BFRI for cancelling policies (at end of March) and GP stated that usually there is a refund.

DK showed Nick the expense breakdown Chief Krause had provided for them and asked if they had bought a generator (stating that the line item showed $22,000). Nick stated they had and DK asked if it was covered by insurance. Nick told the Board that it was, but what the insurance paid was considerably less (thousands less) and that there were still expenses for the LP tank, filling the tank, and other costs over what the insurance paid. DK asked about BFRI selling the “6 engine 3” and Nick stated that the Selectmen & Fire Chief had made that the reserve engine. DK commented that if that truck now gets sold, there would be no reserve truck and Nick agreed, but added that there hasn’t been any hits on it to buy yet. DK told the group that if it does sell, then the fire dept. would want another truck, because they’d have no reserve. It was commented the proceeds from the sales of BFRI vehicles, goes to BFRI, not the Town. Nick stated that the Board would have to talk to the Chief regarding purchasing vehicles.

PG asked if the fire department was using the diesel from the tank at the Highway Garage and Nick stated that they weren’t , but that they had been told there would be a training exercise first. DK asked about the roof for Station 2, adding that Chief Krause had told the Selectmen there was excess from the appropriation for the roof. Nick told the Board that no part of the appropriation was for a roof and that there wasn’t a line item in his budget for that. DK and GP both added that Chief Krause had told the Selectmen and Budget Committee he was using money from the appropriation for the roof. Nick suggested the Board ask Chief Krause about the matter.

At 8:50 p.m. GP updated the Board on the Robert Young property, stating that Young had appeared before the Zoning Board and the ZBA will perform a site visit. JB commented that the arguments with the abutters are civil issues and if ZBA follows the rules, then they should be all set.

Karen Montgomery reminded the Board of the next meeting with the County Commissioners Representative set for November 3, 2009 at 2:30 p.m. at the County Complex. The meetings are an on-going with several towns to review regionalization. The Board had a brief discussion on Parade Road and JB felt that there was stimulus money available for the project. The Road Agent will be asked to provide a cost analysis for the road to include removing the existing pavement, ditch, install culverts, and repave, cutting in to each driveway. JB also wanted to know what the Road Agent’s priorities were for road projects.

The meeting was opened briefly for public input at 9:20 p.m. to allow for a couple comments by Alan Glassman.

The Board went into Non-Public Session under RSA 91-A: 3 II (c) at 9:24 p.m. on a motion by Andy Houle seconded by James Barnard with the following vote recorded, David Kerr, yes; Jim Barnard, yes; Phil Grillo, yes; Andy Houle, yes and Gordon Preston, yes. The Board came out of Non-Public Session at 9:33 p.m. and on a motion by Andy Houle, seconded by Phil Grillo, the Board unanimously voted to seal the minutes of that meeting.

Present: Vice Chairman James Barnard (JB), Phil Grillo (PG), Andy Houle (AH) and Gordon Preston (GP). Chairman David Kerr arrived at 7:00 p.m.

Vice-Chairman James Barnard opened the meeting at 6:30 p.m. and the Board signed the payroll, manifest, the minutes of 10/6/09, and several memos. PG made a motion to have the Vice-Chairman sign the DES Wetlands Form for the Russell’s (Damsite Road), AH seconded the motion and it passed with a unanimous vote. AH made a motion for the Vice-Chairman to sign the Public Health Exercise Request Forms and a site plan. The motion was seconded by PG and passed with a unanimous vote.

Police Chief Ken Borgia passed out his 2010 budget request with written explanations. JB asked if Borgia had gotten an answer about the K9 vehicle and Borgia told him that he had spoken with someone and would be getting the terms in writing. JB commented that the K9 Vehicle would have to go back and Borgia told him that the money the K9 grant gave the town to buy the vehicle ($3000) would have to be returned. An appointment was scheduled for next Tuesday at 7:30 p.m. for the Police Chief.

At 6:35 p.m. the Board met with Harry Ackerley regarding the lawn maintenance at the Town Hall and Police Station. JB pointed out that the trimming and weed eating was part of the job, the Bandstand and Town Hall are all one area (1 mowing price), and Ciro’s memorial is part of the mowing price of the police station. JB also reminded Harry that the date of each mowing must be written on the invoice and PG suggested submitting the bill on the same day as the mowing. The Selectmen will review the work after the mowings. It was determined the snow shoveling would be the same as last year.

At 6:40 p.m. the meeting was opened to public input and Emily Hayes of Beaver Pond mentioned that she hears the noise from the Pellet Company up at her place. JB provided a brief explanation of noise reduction the owner of the Pellet Co. is looking into and that the owner (Greg True) would be meeting with the Board next Tuesday evening. Chief Borgia informed the Board that the flooring issue at the police station had never been approved and was waiting to be done. The Selectmen thought the project had already been completed and after a brief discussion, PG made a motion to allow Meri Hirtle to get the commercial tile (from the lowest proposal that was submitted in May, 2009) for the cost of around $1500 for the police station. AH seconded the motion and Borgia asked what rooms would be tiled. JB reminded Borgia that he (Borgia) brought the proposal before the Board and that he thought it was originally for two rooms. Borgia commented that he was just making sure they were all on the same page. Borgia next informed the Selectmen that the police station was again experiencing “brown outs” even though the electrician, Pat Heffernan had fixed the problem several months ago. It was determined that Chief Borgia would contact both Heffernan and PSNH to get the matter resolved.

Chief Borgia next referred to the Board’s memo instructing Borgia to turn the unclaimed bicycles over to the welfare department and handed out the RSA’s regarding recovered property which stated that a public auction must be conducted and that the bikes had to be held 90 days, not 30. A discussion ensued and it was determined that LGC staff attorneys would be asked for a clarification on the matter. Karen Montgomery commented that the Welfare Officer had stated she spoke with Chief Borgia and he was in agreement with the request. Chief Borgia told the Board that the Welfare Officer did not speak with him about this issue.

At 7:00 p.m. the Board held the public hearing regarding commercial building fees.

The Selectmen moved on to the New Business portion of their meeting at 7:19 p.m. and DK gave an explanation of the meeting with McFarland Johnson, A. J. Coleman, and DOT officials last Friday regarding Welch Road Bridge. The Board reviewed proposals from a local contractor for tree removal in two Town cemeteries and asked that another contractor be asked to submit proposals by next week. The Selectmen reviewed Steve Costa’s proposal for a gutter system on the side of the Town Hall and DK pointed out that the collection pipe and drain would be additional costs. PG suggested waiting to test the ditch that the Highway Dept. put in which drains the water away from the Town Hall. AH mentioned that the separation between the roofs needs to be fixed with flashing to eliminate water from draining in the stairwell. The Board reviewed a proposal for electrical work at the Town Hall and it was determined that a second proposal would be requested. Upon review of the incident reports from the Fire Rescue, DK pointed out that ComStar’s report lists 5 incidents for the month, but Fire Rescue shows 23.

At 7:42 p.m. the Board moved on to the Correspondence portion to the meeting. After reviewing a request from Locke Lake Colony to close Colony Drive (in front of the Lodge) for two hours for Halloween, the request was given to Chief Borgia to resolve.

The Board went into Non-Public Session under RSA 91-A: 3 II (c) at 7:50 p.m. on a motion by Jim Barnard seconded by Andy Houle with the following vote recorded, David Kerr, yes; Jim Barnard, yes; Phil Grillo, yes; and Andy Houle, yes. The Board came out of Non-Public Session at 8:14 p.m. and on a motion by Andy Houle, seconded by Phil Grillo, the Board unanimously voted to seal the minutes of that meeting.

The group next discussed the handling of cash at the police department and the cash receipts policy. The Board agreed to meet on a separate evening (or day) to review the 2010 budget requests, but will have to coordinate the date with GP. JB asked if the Road Agent had submitted the Hazard Mitigation Projects for Holmes Road and Parade Road and Karen Montgomery stated that Chris said he would get her the information this week. At 8:40 p.m. a brief discussion took place regarding the breakdown of expenses of the fire department that Chief Krause provided.

Present: Chairman David Kerr (DK), Vice Chairman James Barnard (JB), Phil Grillo (PG), Andy Houle (AH) and Gordon Preston (GP).

Chairman David Kerr opened the meeting at 6:30 p.m. and the Board signed the payroll, manifest, the minutes of 9/28/09 & 9/29/09, and several memos. JB made a motion to have the Chairman sign the Morton salt proposal, the Cartographic contract on behalf of the Board. AH seconded the motion and it passed with a unanimous vote. The Board approved of the Welfare Officer’s request that the Police Department release the unclaimed bicycles (that have passed the 30 day required holding period). It was noted that the Police Chief had approved of this request. The bicycles will be repaired and distributed to the needy.

The Selectmen met with Road Agent Chris Carazzo at 6:33 p.m. who announced that the chipping (to clear debris from the Dec. ’08 ice storm) would commence on Monday. Chris asked that the sand and salt line items that were expended in his budget for the ice storm be replenished from the FEMA money so he could purchase sand. (No decisions made). Chris provided the Board with three proposals for a new sander and explained that Fairfield would give us an $1100 trade-in for our old sander, whereas the others would only give us $500. Chris told the Board that he had $5000 in his line item for new purchases and the new sander was $4299 minus $1100 trade-in plus a $325 charge for a total cost of $3524. DK asked about a motor problem and Chris stated that they had bought a used engine for $250 to try to resurrect and old sander, but the ones in the trucks are hydraulic. JB commented that we’d end up with a used motor that we couldn’t use and GP corrected him saying that the used motor would go back with the used sander. AH made a motion to allow the purchase of a new sander from Fairfield (with a trade-in value of $1100). PG seconded the motion and it passed with the following vote; DK, yes; JB, abstained; PG, yes; AH, yes; and GP, yes.

At 6:55 p.m. Chris requested permission to lease the wheeled excavator for 1 more month and to pay for it from the FEMA money. Chris told the Board that he would do work on Wes Locke Road. JB asked how many hours per week the excavator was being used and Chris said he 32-38, but he didn’t know for sure. PG mentioned that a lot of time was missed in June because of the rains. PG made a motion to allow the rental of the excavator for one more month and DK added to the motion that Chris must use up his budget line item first before going into the FEMA money. AH seconded the motion and it passed with a unanimous vote. The Board reviewed the specifications for an excavator in the RFP’s (request for proposals) that Chris submitted and DK informed him of some changes that had to be made.

At 7:04 p.m. the Selectmen met with the Library Board of Trustees (Rick Simoneau, Bruce Marriott and Sally Kalgren) and Sue Conrad Librarian. The group had a lengthy discussion regarding the arrangement between the town and library as it pertains to payroll deductions and benefits. DK explained that the town processes the payroll for the Library, but the town is supposed to be reimbursed for the FICA, Medicare, Health, and other deductions. Bruce Marriott and Rick Simoneau explained that under the relationship established years ago, the Library would put the maintenance costs in their budget and the town would pay the costs of the deductions. The Selectmen explained that compliance with the law requires that it be accounted for correctly and where the Library is a town owned building the maintenance costs will show in the town’s budget. It was understood by all that the change would occur in the 2010 budget. The Library Trustees and Librarian expressed concern over the health insurance, wanting to be assured that it would not change and there would not be a lapse in coverage. The Selectmen stated that there would be no change in the benefit; it would just be paid from the Library budget, not the towns. The Trustees asked for a written “Memorandum of Understanding” of all changes so they could review it and the Board agreed. Sue Conrad informed the Board that the Library heat has been off since June 1, 2009 and was not turned on until October 1, 2009.

At public input, Kathy Jenks asked if an appointment had been scheduled for Greg True yet and it had not. Kathy will be contacted when the meeting is scheduled.

Rhonda Gagnon, who had scheduled an appointment at 8:00 p.m. did not appear and the Board addressed new business. Phil Grillo will be the contact for the Energy Assistance Program. The FCC licensing for the Highway Dept. had expired in 2005 and must be reapplied for as a new license. Karen Montgomery explained that the notices for renewal are being sent to the department heads (at the department address and not to the Selectmen’s Office) and apparently the Highway Dept. did not act upon it in 2005. The Board will reapply for the license and a memo will be sent out to all department heads requesting copies of their license applications. The memo will also ask that all notices regarding the licenses by sent to the Selectmen’s Office as well. DK updated the Board on the progress of the Welch Road Bridge project, as he attended a pre-construction meeting with McFarland Johnson and A. J. Coleman Co. Storage trailers will be placed at the site and the majority of the bridge replacement will take place before the end of November (depending on the weather). Police, Fire-Rescue and Highway will be notified of the safety trailers. The Board approved of the scheduling of the Harassment workshop here for November 30, 2009 for those employees that cannot do the training online.

GP mentioned that the ad for the fulltime fire chief should be created and PG stated that he would have Rick Mason from Fire Standards and Training come in to assist. A brief discussion followed and the Board agreed that the ad should be done as soon as possible.

At 8:55 p.m. the Board reviewed the Police Vehicle Policy. The changes will be made and a draft prepared for next Tuesday.

The Selectmen reviewed an invoice for the mowing of the Town Hall and Police Station and will meet with Harry Ackerley to discuss some issues. The Selectmen noted that they had not received the Fire-Rescue 2010 proposed budget, nor had they received the breakdown of expenses for the Fire Department, both of which had passed their deadlines. A memo will be sent to Chief Krause asking for the material immediately.

The Board went into Non-Public Session under RSA 91-A: 3 II (c) at 10:10 p.m. on a motion by Gordon Preston seconded by Andy Houle with the following vote recorded, David Kerr, yes; Jim Barnard, yes; Phil Grillo, yes; Andy Houle, yes; and Gordon Preston, yes. The Board came out of Non-Public Session at 10:25 p.m. and on a motion by Andy Houle, seconded by Phil Grillo, the Board unanimously voted to seal the minutes of that meeting.

Present: Chairman David Kerr (DK), Vice Chairman James Barnard (JB), Phil Grillo (PG), Andy Houle (AH) and Gordon Preston (GP).

Chairman David Kerr opened the meeting at 6:30 p.m. and the Board signed the payroll, manifest, the minutes of 9/22/09, one intent to cut form, one veteran’s credit form, one elderly exemption form, a letter to People’s Unit Bank, a memo to the Treasurer and a resolution for Jim Plumb who resigned from BCEP. GP made a motion to have the Chairman sign a change in benefit form on behalf of the Board. AH seconded the motion and it passed with a unanimous vote.

DK informed the Board that the Road Agent had called him and the Grader needs a camshaft which will cost around $800. A brief discussion ensued, with the Board agreeing that the totally rebuilt engine that they approved should include this part and determining that they would ask the Road Agent about it. DK commented that in reviewing the ComStar ambulance report, there were only five runs for the month. PG suggested getting the ad written for a fulltime fire chief and Rick Mason will be contacted to assist.

At 6:46 p.m. the meeting was opened to public input and Brett Tiede presented an invoice from his insurance company regarding the damage that was done to his crops by the Town’s roadside mower. The invoice will be submitted to the Town’s insurance carrier. Gail Darrell asked when the granite “Welcome to Barnstead” sign would be completed and GP explained that he has all the granite but engraving was an issue along with coordinating all the volunteers. He added that it consists of 30 tons of granite and the volunteers (several local residents) will have to use their heavy equipment etc. Nathan Locke told the Board that he was approached by Clinton Lank (a volunteer) to assist with the project and is happy to do it.

Kathy Jenks asked for an update on Lakes Region Pellet and DK informed her that the Board is scheduling a meeting with the owner, Greg True. DK explained that the meeting is not a public hearing; it’s an appointment to discuss with situation and possible remedies. Brett Tiede commented that at times, he can hear the noise from the Pellet Co. like its right in his backyard. Kathy Jenks commented that in reading the minutes of the Planning Board it had certain hours of operation and GP told her he read the minutes as well and if she reads the latest ones of March, 2009 it stated that it would be a 24 hour operation.

The Board went into Non-Public Session under RSA 91-A: 3 II (c) at 7:06 p.m. on a motion by Andy Houle seconded by Gordon Preston with the following vote recorded, David Kerr, yes; Jim Barnard, yes; Phil Grillo, yes; Andy Houle, yes; and Gordon Preston, yes. The Board came out of Non-Public Session at 7:15 p.m. and on a motion by Andy Houle, seconded by Phil Grillo, the Board unanimously voted to seal the minutes of that meeting.

The Selectmen met with Ed Neister at 7:17 p.m. to discuss milfoil. JB asked if Gary Lee had been in touch with him regarding milfoil in Half Moon and Ed stated that the State does the testing, but that he (Ed) spent some time with people from the lake and they have formed a Milfoil Committee. Ed told that committee that he would be glad to help out if he can. Ed next passed out a map of Suncook River explaining that they were really getting a much better understanding of the milfoil plant and the best ways to kill it. He explained that there were a couple areas in the Suncook River where it has come back and in the last 30 days the plant has laid down a mat that the divers alone cannot remove. Ed suggested 2 spot treatments (shown as area 6 and 10 on the map handout) which he would do next spring using the milfoil money (about $7500).

JB asked about Locke Lake and Ed told him that they did treat it, but Locke Lake didn’t follow Ed’s suggestions last year and they ended up with the milfoil coming back, but it’s under control. Ed informed the Board that milfoil had been found in Upper Suncook (Lower Suncook was treated for milfoil but not Upper) and that they’ve applied to the State for treatment. Ed told the group that there are only two ways in which milfoil can get there, and that was either by birds or boats. Ed asked the Board to take a stand to eliminate the bass tournaments from Suncook Lake in 2010. Ed added that they would have to ask Fish & Game to discontinue the tournament and it was agreed that Ed would draft a letter for the Board. Ed further informed the Board that he has approached the State Representatives asking them to put in a bill where fishermen would be responsible for paying the costs if they bring milfoil in. It was suggested that the Attorney be contacted for legal advice. AH wondered if the Town could pass an ordinance, but DK reminded him that Suncook Lake is a State body of water. Ed explained to the Board that Milfoil can destroy a lake in 3 years time; in the first year it doesn’t affect the fish, but in the second year it takes over the natural plants in the water and affects the marine life and then in the third year it takes out everything in the water, totally disrupting the food chain etc.

The Board went into Non-Public Session under RSA 91-A: 3 II (c) at 7:35 p.m. on a motion by Andy Houle seconded by Phil Grillo with the following vote recorded, David Kerr, yes; Jim Barnard, yes; Phil Grillo, yes; Andy Houle, yes; and Gordon Preston, yes. The Board came out of Non-Public Session at 7:51 p.m. and on a motion by Andy Houle, seconded by Phil Grillo, the Board unanimously voted to seal the minutes of that meeting.

JB asked Carol Locke to explain her personnel policy suggestion of “banked time” and after a brief discussion she decided that her suggestion would not work and told the Board to disregard it. The Board did discuss not limiting the accumulation of sick time (it currently allows 25 days).

PG commented on Chief Borgia’s letter that had been dropped off earlier regarding the pay matrix. PG mentioned that the addition on the bottom of the pay matrix that places you in different levels depending upon the years of experience did not fit some of the current employees. DK explained that the addition on the pay matrix is for new hires, not existing employees that had already been placed on the scale when the scale was created.

At 8:20 p.m. the Board reviewed the request from BFRI for their 3rd quarter appropriation. JB asked where the line item expenses breakdown was that Chief Krause had been requested to provide for them and DK mentioned that it was due 9/30/09. The Selectmen next reviewed the two proposals (Stockman & Bartlett Tree) for tree removal on Cooke Road and DK told the Board that Powell (the third proposal request) had told him the job was beyond his scope and he (Powell) would not be submitting a request. The tree removal is the beginning of the Cooke Road upgrade using the impact fee money set aside for this purpose. AH made a motion to accept Mike Stockman’s bid, as it was the lower of the two. PG seconded the motion and it passed with a unanimous vote.

At 8:25 p.m. the Board reviewed the Suncook Valley Regional Town Association (SVRTA) proposed survey for the police departments to complete. JB suggested that the report be completed and returned in a timely manner. Karen Montgomery informed the Board that a lot of the information pertaining to the budget costs etc. can be filled out here, saving the police a lot of time. GP will let the SVRTA know that Barnstead approves the survey. The Board next reviewed the accountant’s proposed 2010 budget and agreed that they will continue with Jen Correia (this goes along with the Auditor’s suggestion to maintain an accountant).

At 8:35 p.m. the Board reviewed the costs involved for adding additional keys to the diesel tank locked key system and determined that there would be no expansion. JB asked if the radio listings had been turned in (as required by the State) and Karen stated that the police had, but not fire-rescue. JB commented that the Board had sent three memos instructing the Road Agent to submit the Hazard Mitigation projects for Holmes Road and Parade Road (so they would be approved this year) but nothing has been received yet. DK will speak with the Road Agent about this as well as the leased excavator that has to be returned by October 7, 2009. JB commented that the excavator should be returned and not kept for another month. PG stated that he would like to see what has been done so far and what still needs to be done. GP and AH wanted to know what Chris’ plans were for the piece of equipment and DK will speak with him. AH wondered if Chris had done all the paving and JB mentioned that there was a section on Parade Road that needed to be one. DK said that there was $13,000 left in that line item and PG stated that there may

not be that much as they just put paving down on Parade Road (after replacing a culvert) and that they put some down here at Town Hall parking lot. PG added that they also had two culverts to replace on Shackford Corner Road that will need paving replaced afterwards.

The Board next discussed salt prices and Karen told the Selectmen that she had spoken with Chris Carazzo earlier who stated that he felt they should go with the Morton Company. DK will speak with Chris about this as well. Treasurer Jeannie Terry asked the Board if they had taken their Sexual Harassment on-line training yet and they explained that the deadline was being extended and that they were arranging for a representative from LGC to come here to give a class.

Karen Montgomery explained that PG had asked her to conduct a phone poll for to see if they would accept the low proposal for grader work so Chris Carazzo could get the grading started while the Town’s grader is being repaired. Karen had contacted 3 of the 5 Board Members who agreed to go with Tasker (low bidder at $85.00 per hour). Mr. Balcom had submitted a proposal for $115.00 per hour and Earth (according to Carazzo) needed a six week work commitment. A discussion ensued regarding the information that was disseminated to each of the people submitting the proposals for road grading and it was stated that after talking with some of the people, not everyone had gotten the same information (criteria). DK suggested that a written description of each job should be submitted (with a copy to the Selectmen) so that each person is bidding on the same exact job and the Board agreed. PG pointed out that Tasker had worked for the town before, worked at the FEMA rate and did great work. PG wondered why the Board would even consider paying a higher price for the job. Further discussion ensued regarding the criteria for phone polls to be taken; with DK & GP stating that they thought it was only for emergencies. The Board agreed that phone polls will only be done in an emergency.

After a brief discussion, it was agreed that a letter would be sent to the Parsonage requesting an update on the septic system issue. DK spoke about his recent meeting with Lakes Region and officials from the Office of Energy Planning. The Board discussed legal issues and reviewed miscellaneous correspondence.

Present: Chairman David Kerr (DK), Vice Chairman James Barnard (JB), Phil Grillo (PG), Andy Houle (AH) and Gordon Preston (GP).

Chairman David Kerr opened the meeting at 6:31 p.m. and the Board signed the payroll, manifest, the minutes of 9/15/09, two appointment forms, a letter to Steven Grigg, three 9-1-1 forms, two letters of hire, a letter to Chief Krause and a memo to the Treasurer.

JB made a motion to have the Chairman sign the two pay rate forms on behalf of the Board. AH seconded the motion and it passed with a unanimous vote.

At 6:30 p.m. the Board met with Road Agent Chris Carazzo to discuss an impending situation with the road grader. Chris explained that they did oil samples on the equipment and the grader came back with contaminants. He added that the engine compression is gone and it’s leaking antifreeze. JB asked if it could just be the head gasket and Chris told him that until they tear it apart they won’t know for sure. PG commented that it would cost between $5,000 - $7,000 just to tear it apart to find out what the problem is and Chris added that if they put in a rebuilt motor then it could blow out other stuff that is old. Chris informed the Board that he had contacted CAT and they had a grader for $235,000 and would give us $30,000 for ours. He further stated that the Town could lease the grader for $5,000 per month (if you agreed to purchase it) or $7,000 per month without a purchase agreement until town meeting, where you could either lease it for 10 years or use the Capital Reserve money to purchase it.

A very lengthy discussion ensued with JB stating that he wanted to know exactly what was wrong with it before doing anything and PG feeling that they should go with a new one where the existing one is over 25 years old. AH was concerned that if they just replace the motor, the other equipment would fail. Chris stated that he had three weeks to flatten the roads out for winter and had also gotten quotes from local contractors to sub the grading out. Earth Mechanics would cost $125 per hour for 40 hours per week but wanted a commitment of 6 weeks which would be $30,000; Tasker would be $85 per hour for 40 hours per week. Chris stated that if CAT did the work on the grader it would be at least a month, but there was a vendor in Pittsfield that could start on it immediately and have it done it two weeks. Tasker’s cost for 2 weeks would be $6,800 and Chris pointed out that for $7,000 they could lease one for a whole month. DK pointed out that sub-contracting would not be using our Highway employees and thus the part-time help would not be utilized during that time. DK added that leasing it would require our employees to operate it, increasing the cost. DK asked if Chris knew what the costs to the town were for operating equipment and Chris stated that he didn’t have that information. DK mentioned that the procurement policy required sealed bids and Chris mentioned that he had gotten quotes from 3 sources; CAT, who could not even get to it for a month, Mike Huggins, who did not have time to do it and Doug Burdick who could do it immediately.

DK referred to the report from CAT which stated that it needed a head gasket, with a price of $2,200. JB asked if the work that they paid to have done on the grader last year had anything at all to do with this existing problem and Chris said, “Absolutely not”. PG asked Chris what his opinion is and Chris told the Board that he felt they should spend the $18,800 and have the transmission and engine done, then prepare specs for a new grader and aggressively pursue that avenue. JB asked if Chris would rent a grader while this one is being fixed and AH stated that he would speak with Mr. Balcolm to submit a quote.

GP had concerns that the rings may be damaged, adding that at some point, when equipment begins to get costly, it needs to be replaced. Chris stated that with proper maintenance, they could probably get 10 years out of the grader. JB suggested Chris use the money left in the grader line item ($7,000) for the repairs, but Chris told him that he purchased tires for the grader and it would cost $1,000 more to cancel the order now. The group determined that the FEMA money would be used to repair the grader. PG stated that he was not for rebuilding but that he would go on Chris’ word and Chris told the group that for right now, it was the only way to go. DK asked about the tests on the oil from the transmission and Chris told him that it was all okay. DK asked about the tandems and Chris stated that he thought they were okay as well. PG asked if the tandems were leaking and Chris stated that they were. DK commented that the report did not show any problems with the transmission, but AH said that he didn’t care, that if they replace the motor, they should replace the transmission. Chris added that he recommended doing it all at once. GP asked if Burdick’s quote included seals etc. and Chris told him it included seals, bearings and everything. Chris did add that the quote had a stipulation that if the cores pass then nothing more would be charged. Chris commented that Burdick’s price was $7,000 less than CAT’s.

JB asked if the backhoe was all set and Chris said that it needed a windshield, strobe light and some small items but that he was holding off on spending to see what happens (if the Board freezes the budget). He added that he has been conservative on spending. AH made a motion to have the engine and transmission done per Doug Burdick’s quote and GP seconded the motion, which passed with the following vote; David Kerr, no; Jim Barnard, abstained; Phil Grillo, yes; Andy Houle, yes; and Gordon Preston, yes. JB again commented that he would like to know exactly what’s wrong when Doug gets it apart and Chris told him that he would let the Board know. PG made a motion to withdraw the money for the repair from the FEMA monies and AH seconded the motion which passed with a unanimous vote. PG asked if once Doug got the motor opened and found

everything was for example, all burned up, would it still only be the price that was quoted and Chris said that it would .

DK asked if all the FEMA projects were completed and Chris told the Board that everything has been done except there are 2 culverts left to be put in and that the chipper guy would be coming this month. JB reminded Chris that any purchase over $500 is to come before the Board before it’s purchased and asked that Chris lets the Board know.

DK asked if there were any other problems and Chris told him that the blue dump truck had a broken u-bolt but they fixed it. DK questioned whether they should continue to put money into these old trucks. JB asked if an orange truck was just sitting at the Highway garage and Chris stated that it would be on going on the road this winter, adding that they had 4 orange trucks, the 10-wheeler, the FWD and the blue truck (which is a reserve). Chris felt that they should get rid of the 10-wheeler and again DK stated that that was why they needed to know how much it costs to operate a vehicle if Chris was looking to get a new one.

JB asked Chris if he has been keeping maintenance records on all vehicles and Chris stated that he was. JB asked if he had a spreadsheet for each one and Chris said that he did. Chris told the Board that he runs 5 trucks in the winter and 2 in the summer. PG reminded Chris that the Board wanted a list of vendors that sell graders and DK asked Chris to sit down with his people to figure out what the specs would be for a grader. JB asked if Chris had considered purchasing a used grader that only had a few hours on it and Chris told him that that was what he had presented to them tonight (a used one) from CAT.

At 7:57 p.m. the Chairman opened the meeting to public input and Tom Kennedy spoke on behalf of himself and his neighbors, stating that the constant beeping noise at night from Lakes Region Pellet is a problem. PG recused himself from the meeting. GP explained to the group that he had borrowed a decibel meter and that if definitely directional; adding that he took a measurement on the bridge aimed straight down the river and it read 50 decibels but moving it slightly to the side caused it to drop right off. It was further explained that the bobcat (which runs at night with the backup alarms) was being replaced with an auger and that noise would be eliminated. GP stated that Mr. True was aware of the complaints and was looking at different options to address the concerns. Mr. Kennedy stated that he was glad to have a business in town and that he was happy to know the issue was being addressed.

Kathy Jenks asked where PG was and DK explained that PG had recused himself. Kathy asked if PG was still employed at Lakes Region Pellet and DK told her PG was not, that he left after one day of employment for personal reasons. Kathy asked why PG was recusing himself and DK told her that he has that right, and that PG does not want any shred of impropriety cast, so he has chosen to recuse himself from discussions involving

Lakes Region Pellet. A brief discussion followed, and the Board determined that they would schedule an appointment to meet with owner, Greg True.

At 8:15 p.m. the Board reviewed 9-1-1 ordinances from Alton, Chichester, Gilmanton and Pittsfield and a draft ordinance will be prepared for Barnstead which among other things, will require all residences to display their 9-1-1 numbers. DK updated the Board on his meeting at Lakes Region Planning Commission where he spoke with Ray Burton regarding the 10 year plan and Route 28. JB asked the Board if appointment forms were needed for the Awards Committee members (Paul Vince, Bruce Grey, Paul Doucette, Bill Haynes and Jim Barnard) and the majority of the Board felt they were not. The Selectmen did feel that an official letter should be sent to Nick Rott, President of Barnstead Fire-Rescue Inc., listing the names of the people on that Committee, even though the names were e-mailed to him previously. JB informed the Board that he would like to approach the Sheriff’s Department to discuss regionalization and all members agreed that JB should proceed. The Selectmen will be meeting with the Belknap County Administrator and several towns on October 1, 2009 to continue regionalization discussions.

At 8:50 p.m. the Selectmen began working on the town’s personnel policies and the remainder of the meeting was spent discussing overtime issues. It was determined that the policy would be changed to allow employees to receive overtime pay for anytime worked over their normally scheduled work day. (Some employees work a 9 hour day, some a10 hour day). The overtime will of course have to be approved by the supervisor. Dept. Heads will be required to provide schedules that indicate the scheduled hours of that department. The Board also agreed that vacation requests should be submitted and approved at least one week prior to the requested time off. It was determined that the Board would meet Monday evening from 5:30 – 7:30 p.m. for a work session to continue reviewing the Personnel Policies. A public hearing will be held on October 13, 2009 at 7 pm to add the fee of $500 for a permit for a Commercial structure under 1500 sq. feet.

Present: Chairman David Kerr (DK), Phil Grillo (PG), Andy Houle (AH) and Gordon Preston (GP). James Barnard was unable to attend the meeting.

Chairman David Kerr opened the meeting at 6:31 p.m. and the Board signed the payroll, manifest, the minutes of 9/8/09, the MS-1, MS-4, 1 veteran’s credit, a stump dump rate increase, the Community Acceptance Form (Rte. 28 corridor study) and an amendment to the welfare policy.

At 6:32 p.m. the Chairman opened the meeting to public input and Fred McKinnon and Lisa Morris of Depot Street spoke in support of the Lakes Region Pellet Co., stating that they live next door and there’s no problem with noise. They further stated that they were visited by a lady (Ms. Jenks) asking that they come to the town office to speak against the company. Ms. Morris added that they also wrote a letter of support for the company which appeared in the Baysider and Suncook Valley Sun.

PG announced that he was giving official notice to the Board of Selectmen that he has resigned his position at Lakes Region Pellet Co (after one day of employment). He stated that this is due to strictly personal reasons and has nothing to do with the complaints and concerns of Ms. Jenks. He added that he had checked with the grant administrators and town council before accepting the position at Lakes Region Pellet and there was no conflict of interest. PG will continue to recuse himself in discussions/matters regarding Lakes Region Pellet.

At 6:36 Owain Harris told the Board that he had submitted a letter apologizing for his actions when he accompanied Ms. Jenks to the Lakes Region Pellet facility. He asked if the Selectmen had any questions and GP told him that representatives from USDA, Community Development Block Grant personnel and himself were all there at the time when his and Ms. Jenks’ visit occurred. Mr. Harris again apologized and stated that he did not take a picture of the time card, as he had pushed the wrong button. GP told Harris that after witnessing the scene, he (GP) suggested the owner call the police. DK told Mr. Harris that the owner is addressing the complaints. Mr. Harris stated that some nights are worse than others, but his concern is that when the leaves are gone from the trees, there will be more noise. Harris suggested that Mr. True put up a wall on the riverside for noise reduction and stated that the predominant noise is the back-up alarms. Harris went on to say that on Thursday, Friday and Saturday there wasn’t any noise at all, adding that he is not trying to get people fired and did not want anyone to lose their jobs.

The Board went into Non-Public Session under RSA 91-A: 3 II (b) at 6:40 p.m. on a motion by Andy Houle seconded by Gordon Preston with the following vote recorded, David Kerr, yes; Phil Grillo, yes; Andy Houle, yes; and Gordon Preston, yes. The Board came out of Non-Public Session at 7:17 p.m. and on a motion by Phil Grillo, seconded by Andy Houle, the Board unanimously voted to seal the minutes of that meeting.

PG made a motion that David Scott be hired as a part-time police officer and AH seconded the motion. DK asked what the pay rate would be and Chief Borgia stated that it would be the same as the other part-time officers, $16.05 per hour. DK told him that the Selectmen set the pay rate and Borgia said that he had already given Mr. Scott the figure as part of his conditional offer of hire and that it was past practice for him (Borgia) to do so. A brief discussion ensued, as Karen Montgomery explained that it was not past practice, that customarily the Department Head brings all the information to the Board first, then they decide on the pay rate etc. and give the Department Head their approval to proceed. Karen pointed out to the Board that the wage scale steps are broken down into blocks denoting the number of years experience and that the Board approved this to eliminate people (who had only 1-2 years of experience) from being hired at the same rate of pay as someone who has 5 or more years of experience. When given a copy of the wage scale, Borgia stated that he had never seen this scale, that he was going by an older version. The Chairman called for a vote on the motion and it passed with a unanimous vote.

PG made a motion that Stacy Mulcahy be hired as a temporary part-time clerk at the police department, Grade 6, Step 0. AH seconded the motion and it passed with a unanimous vote.

The Board went into Non-Public Session under RSA 91-A: 3 II (a) at 7:30 p.m. on a motion by Phil Grillo seconded by Andy Houle with the following vote recorded, David Kerr, yes; Phil Grillo, yes; Andy Houle, yes; and Gordon Preston, yes. The Board came out of Non-Public Session at 7:44 p.m. and on a motion by Andy Houle, seconded by Phil Grillo, the Board unanimously voted to seal the minutes of that meeting.

AH made a motion to have the Chairman sign the DES Wetlands Permit for Damsite Road. PG seconded the motion and it passed with a unanimous vote. GP made a motion to appoint Alan Glassman as BCEP Budget Committee Representative, which was seconded by PG and passed with a unanimous vote.

At 7:50 p.m. the Chairman allowed more public input and Ann Long (101 So. Barnstead Road) stated that the beeping noise from Lakes Region Pellet Co. is intrusive and she hopes the company and the Board will find a way to make it so people in town can live comfortably. DK explained that the owner is looking into the matter and Ms. Long said that she just wanted to be assured that it will be addressed.

At 8:05 p.m. the Selectmen met with Nick Rott, President of Barnstead Fire Rescue Inc. (BFRI). Nick voiced confusion at having been scheduled for a meeting to discuss the agreement (between the Town and BFRI) as he thought it was all done. (Nick commented that the Baysider had stated so). The Board agreed that nothing had been finalized, and that communication of such had transpired between Nick and Selectman Barnard. PG stated that on Old Home Day, he (PG) told Nick the Board was putting together the Attorney’s suggestions and that they would have a draft for BFRI, adding that Nick was aware it hadn’t been finalized. PG handed him a draft of the final agreement for Nick’s review and Nick stated that he would have to bring it before the members and his attorney. The group reviewed the proposed agreement, with PG explaining that they had eliminated the website expenses as this belonged in the Fire Dept. line item and not part of the agreement. GP explained that they had eliminated the awards program from the agreement as this was introducing new material and that a Committee had been formed to look at this. Nick said that he hadn’t received any information about it. PG explained that JB had formed the Committee and that he thought JB had forwarded the information to Nick. PG told Nick that he would get him (Nick) a list of the committee members tomorrow.

The group spent the next hour reviewing the proposed agreement. When asked for a complete inventory list of all vehicles and equipment that would be coming to the town (from BFRI) Nick stated that the Board already had a list of the vehicles. GP commented that there’s a massive amount of equipment (turnout gear, radios etc.) and Nick stated that it’s never been an issue, that what’s in the buildings will belong to the town when they take over. GP stated that at some point they will need an inventory done and Nick told the Board that the Fire Chief has that information. Nick further informed the Selectmen that BFRI would be turning themselves into a Fireman’s Association. Nick expressed the desire of BFRI to have a representative on the committee for hiring a fulltime Fire Chief. Nick also stated that BFRI wants the first quarter appropriation amount for January, February and March of 2010 (as Town Meeting will take place on the 2nd Saturday of March). GP asked what the bills would be for the 1st quarter and PG commented that BFRI would not be paying the mortgage or insurance costs, so the amount would be reduced. Nick stated that whatever the Fire Chief submits for a 2010 budget, BFRI would get ¼ of it and GP told him it should be whatever the actual expenses are from Jan.1 – Mar. 31. Nick again said, “No, it will be ¼ of the budget”. AH commented that this should be added to the agreement.

DK explained to Nick that the Selectmen have been waiting for a breakdown of line item expenses for the Fire Dept. year-to-date and Nick told him that the Board needed to get that information from Chief Krause. GP commented that Krause tells the Board that Nick has the information. Nick stated that Krause gives Nick all the bills to pay and he (Nick) pays more than the Town’s budget so the rest comes out of BFRI’s money. Nick added that what he does is not the same as what the Chief does. Nick further mentioned that

everything needs to be in place because as of April 1, 2010 the town will be liable for everything (electricity, insurance, cable, heat etc.). The Board asked Nick if he would give them a list of all the vendors that would have to be contacted and Nick stated that he would.

DK asked if they had gotten a new generator to replace the one that had quit working in the ice storm and Nick said that they were able to get a new one. Karen asked if BFRI’s insurance had paid (it was submitted to FEMA as part of the ice storm reimbursement but FEMA denied the generator) and Nick said that the insurance paid some of it. He added that they were able to get one that does 100% of the building (the old one only did 50% of the building). Nick left the meeting at 9:22 p.m. and will present the draft agreement to the BFRI members.

DK informed the group that Nancy Mayville had faxed over a copy of the letter that was coming to the Board regarding the Welch Road Bridge project. The letter stated that the Dept. of Transportation did not approve the Town’s request to accept the second higher bidder (NE Earth Mechanics) and instead chose the low bidder, A.J. Coleman. AH made a motion to accept the State’s choice and award the bid to A.J. Coleman. PG seconded the motion and it passed with a unanimous vote. PG spoke briefly about enforcing the junk yard regulations. DK commented that an invoice was submitted for winter sand and gravel through Angelini (who won the contract) but that the invoice also contained the purchasing of loam, which could have gone to another vendor. The Selectmen will ask the Road Agent again to let them know what will be done for improvements to Cooke Road this year.

At 9:45 p.m. DK announced that they were still waiting to hear from vendors regarding salt prices. Karen Montgomery informed the Board that Bryan Locke will be sealing the window areas that were cemented closed (in the basement) with a black sealer and that it would be done sometime within the next week. GP announced that he would be going to the Lakes Region Planning Commission meeting on September 287, 2009.

After a brief discussion regarding complaints about the Cub Scout Can Trailer, it was determined that a letter will be sent asking that they find a different location. At 10:00 p.m. DK read aloud the memo from the Building Inspector stating that he did not find any new activity upon his recent inspection of the Young property on North Barnstead Road. The Board reviewed the Building Inspector’s memo seeking to increase the permit fee for a commercial building and will look into the request.

Present: Chairman David Kerr (DK), Vice Chairman James Barnard (JB), Phil Grillo (PG), Andy Houle (AH) and Gordon Preston (GP).

Chairman David Kerr opened the meeting at 6:30 p.m. and the Board signed the payroll, manifest, the minutes of 9/1/09, a department memo regarding cell phone contracts, a memo to the Planning and Zoning Board, and a letter to J. Biggs, thanking him for donating the damaged trees to the welfare department. JB made a motion to have the Chairman sign the Commercial Lease Agreement with Lakes Region Pellet, a Site Plan Application and the Auditors Letter on behalf of the Selectmen and PG seconded the motion, which passed with a unanimous vote. AH made a motion to have the Chairman sign the 9-1-1 data map request of the Selectmen and PG seconded the motion, which passed with a unanimous vote.

DK received a call from Brett Tiede and informed the Board that Brett would be bringing in an invoice.

At 6:34 p.m. the Chairman opened the meeting to public input and Kathy Jenks stated that she did not feel her questions from the previous week were answered. PG and DK recused themselves and Ms. Jenks handed a written note to GP with several questions. JB explained to her that the Pellet Company is having an engineer come in to conduct a study on the noise and that they are also looking at the level of noise that is required for the loaders (back-up alarms). Ms. Jenks asked what the time frame was for all this to occur and JB stated that he did not know, but would find out.

At 6:50 p.m. the Board had a brief discussion about salt prices, under the Old Business portion of the agenda.

The Board went into Non-Public Session under RSA 91-A: 3 II (c) at 6:55 p.m. on a motion by Andy Houle seconded by Phil Grillo with the following vote recorded, David Kerr, yes; Jim Barnard, yes; Phil Grillo, yes; Andy Houle, yes; and Gordon Preston, yes. The Board came out of Non-Public Session at 7:04 p.m. and on a motion by Andy Houle, seconded by Phil Grillo, the Board unanimously voted to seal the minutes of that meeting.

Returning to the Old Business section, Karen Montgomery told the Board that the Police Chief had informed PG that the signage at the public beaches were not enforceable because the RSA’s were not cited on the signs and because the town did not have an

ordinance. Karen explained that this issue had come up in the years prior and the LGC legal department still upheld the same answers they had then. The signs do not need to contain RSA’s nor does the town have to have separate ordinances; if the police patrol the area and find people are violating the rules (ex. no alcohol, or no-one after dusk) they can arrest people for drinking in public, or refusing to leave (disobeying a police officer, etc.). Four signs were recovered from the Highway Garage that can be posted at the beach areas but the need to have the words “Per Order - Board of Selectmen” on them.

The Board went into Non-Public Session under RSA 91-A: 3 II (a) at 7:09 p.m. on a motion by Andy Houle seconded by Phil Grillo with the following vote recorded, David Kerr, yes; Jim Barnard, yes; Phil Grillo, yes; Andy Houle, yes; and Gordon Preston, yes. The Board came out of Non-Public Session at 8:26 p.m.

On a motion by Gordon Preston, seconded by Andy Houle, the Board unanimously voted to unseal the non-public minutes. Andy Houle made a motion, seconded by Phil Grillo to enter into Non-Public Session under RSA 91-A: 3 II (a) at 8:30 p.m. The Board came out of Non-Public Session at 9:30 p.m. and on a motion by Andy Houle, seconded by Jim Barnard, the Board unanimously voted to seal all the non-public minutes.

PG told Chief Krause that Dave Murley wanted to know if Rod Boyd could let the Planning Board Secretary know before he goes out for inspections. Karen Montgomery commented that the Selectmen had already addressed this issue, as the Planning Board had asked them to and it had been determined that the current procedures would remain in place, but Rod Boyd would provide the Planning Board with a copy of each inspection performed. Chief Krause concurred and will continue under the Selectmen’s recent instructions. Krause added that he did need to meet with the Planning Board to discuss mixed uses etc.

Karen Montgomery informed the Board that BFRI’s insurance carrier representative, Tom Greene, had called, asking for the Town’s workers compensation policy number and other information for his records. After a brief discussion, it was determined that that information would not be given out.

At 9:40 p.m. PG discussed the current Stump Dump fees, stating that the Road Agent concurred with an increase in fees and the addition of a 14 Wheeler Dump Truck. JB made a motion to increase the fees as follows; Trailer (utility)– from $25 to $40; Pick-up – from $25 to $40; 6 Wheeler Dump Truck – from $40 to $60; 10 Wheeler Dump Truck – from $60 to $75; and 14 Wheeler Dump Truck at $90. The motion was seconded by AH and the motion passed with the following vote; David Kerr, yes; Jim Barnard, yes; Phil Grillo, yes; Andy Houle, yes; and Gordon Preston, no.

The Selectmen reviewed requests from the Old Home Day Committee regarding the use of the Town Hall for a continuation of events from Old Home Day that were cancelled due to the weather and mowing a portion of the town owned Rogers property (to provide extra parking for the event). Both requests were granted and the Road Agent will be asked to have the mowing done.

JB announced that he would not be able to attend the classes that were scheduled for Sept. 16 & 17.

The Board went into Non-Public Session under RSA 91-A: 3 II (a) at 9:50 p.m. on a motion by Andy Houle seconded by Phil Grillo with the following vote recorded, David Kerr, yes; Jim Barnard, yes; Phil Grillo, yes; Andy Houle, yes; and Gordon Preston, yes. The Board came out of Non-Public Session at 10:00 p.m.

A draft agreement, with changes will be drawn up for next week’s meeting with Nick Rott, BFRI President. AH informed the Board that Alan Glassman would be willing to sit as Budget Committee Member for the BCEP budget. AH contact Mr. Glassman and then let the Board know.

Present: Chairman David Kerr (DK), Phil Grillo (PG), Andy Houle (AH) and Gordon Preston (GP). Vice Chairman James Barnard (JB) was unable to attend.

Chairman David Kerr opened the meeting at 6:30 p.m. and the Board signed the payroll, manifest, the minutes of 8/25/09, 1 timber tax levy, a letter of support (fire station grant), and the break policy. GP made a motion to have the Chairman sign the employee benefit change form on behalf of the Selectmen and PG seconded the motion, which passed with a unanimous vote. AH made a motion to have the Chairman sign the 9-1-1 data map request of the Selectmen and PG seconded the motion, which passed with a unanimous vote.

At 6:34 p.m. the Chairman opened the meeting to public input and Mary DeForge of Beauty Hill Road stated that she was a neighbor of 1087 Beauty Hill Road (Pettengill) and wanted to know what was being done about Pettengills failed septic. DK explained that an administrative order was issued by NH DES (GP read aloud), and the Health Officer had issued a cease & desist notice. DK explained that the town could not go forward until the court issued them a case number and that the Selectmen had no authority to kick them out of their house. Mrs. DeForge was given the telephone number and order number to DES and she will contact them directly for enforcement.

Brett and Donna Tiede told the Board that on last Thursday the Highway Dept. was doing roadside mowing on Evans Road where he had a vast field of potatoes, oats and wheat. Brett stated that the mower shot debris 50 feet across his crops, and that the operator mowed on Brett’s side of the wall. Brett stated that he called GP who contacted the Road Agent, Chris Carazzo and Chris met with Brett. Brett told the Board that Chris offered to have the Highway Crew go through the field and pick up all the debris. Brett stated that he did not want his tax money going for the crew to work on his field; they could do that on their own time. Brett stated that someone was going to pay for this, and that his insurance agent had not seen the property yet. The Board instructed Brett to submit an invoice and it would be forwarded to the towns’ insurance carrier (Local Government Center) to handle. Brett said that he had pictures (but he didn’t bring them) and was asked to give the Board copies of the pictures. Brett had asked if Evans Road was a scenic road and was told it was not.

Brett next asked why the Sheriff’s Dept. is not allowed to respond in Barnstead unless they are invited by the Selectmen or Chief. Brett told the Board that he was once a Selectman and that we pay County taxes, which pays for the Sheriffs Dept and that it

bothered him that the Sheriffs Dept. isn’t invited to town. PG stated that he would find out. Brett relayed an incident that occurred in the beginning of this year (involving snowmobiles and a truck causing damage on private property) stating that the police department didn’t do anything, that he (Brett) had to track down the guy himself and give the information to the police. Brett told the Board that no restitution has been done, admonishing the Board saying that they needed to stop putting the responsibility on other people’s head, that it was their job (as Selectmen) to find out what is going on. PG told Brett that he would contact Chief Borgia first thing in the morning and find answers to all Brett’s questions.

At 6:55 p.m. Brett next stated asked why the police are always at Dunkin Donuts in Pittsfield and adding that there are enough local businesses in Barnstead that they should be frequenting. Brett went on to say that on Aug. 16, 2009 he went to breakfast in Alton and there was a Barnstead Police Officer (in uniform with the Barnstead cruiser) having breakfast. DK asked Brett to keep in mind that the police do have to go to Alton for gas now (the location of the State pumps) and Brett replied that they didn’t have to stop for breakfast and that there weren’t any State pumps in Pittsfield. Brett and Donna left at 7:00 p.m.

Kathy Jenks told the Selectmen that she felt her questions about the Lakes Region Pellet Co. were not answered satisfactorily last week and asked why they were allow to operate 24/7. Kathy described the noises as vehicles, motors, machinery sounds, stating that she hears them around the clock, and that it’s worse at night. AH, GP and PG commented that they have been at Lakes Region Pellet during operations and they can carry on conversations without yelling. Kathy stated that she was in the river valley and actually closer than people living on Maple Street. DK stated that he has been listening and there is 24 hour backup alarms going off. He announced that a Mr. Harris (Hannah Nutter Road) had called the office to complain about the noise as well and DK will speak with him. Kathy asked what (local) district Lakes Region Pellet was in and Bill Evans (Planning Board) told her that even though it’s in the village district, it’s a permitted industrial, allowed by exception where Timco was there before Zoning was created. Bill added that on the co-gen permits decibel levels were discussed. Kathy told the Board that she never heard Timco and that it never bothered her, except when they discharged the steam. AH stated that the noise from Timco always bothered him, but Lakes Region Pellet does not. Bill Evans told the group that there is an environmental analyst available and they could have Greg True get a person out there to measure decibels levels.

At 7:27 p.m. the Board moved on to new business and reviewed the letter from McFarland Johnson regarding the Welch Road Bridge. It was stated that the construction bids were opened publically at the Town Hall on 8/27/09 at 2:00 p.m. by Tom Kendrick of McFarland Johnson with Selectman Gordon Preston and several bidders in attendance. The bids were then taken back to McFarland Johnson where they were reviewed for completeness. The three lowest bidders were AJ Coleman - $374,128.46, NE Earth

Mechanics - $388,558.00 and J Parker & Daughters - $408,169.00. McFarland Johnson’s letter stated that AJ Coleman’s bridge did not meet the specifications required and McFarland Johnson contacted Coleman allowing Coleman the opportunity to re-review. Coleman acknowledged the error and proposed to provide an alternate bridge for the same price as quoted. McFarland Johnson’s recommendation to the Selectmen was to go with the lowest bidder, AJ Coleman. A lengthy discussion ensued, with the Board agreeing that Coleman’s bid did not meet the specifications required and by allowing Coleman to the opportunity to change their bridge it gave them an unfair advantage. The Selectmen further felt that it was a non-responsive bid. Karen Montgomery explained that because this is a State Bridge Aid project, combined with federal stimulus money the State would have the final say on the bidders but the Board can vote their choice. PG made a motion that the Board rejects AH Coleman’s bid because they found it to be a non-responsive bid and to accept the next lowest responsive bidder, which was NE Earth Mechanics at $388,558.00. AH seconded the motion and it received a unanimous vote. Tom Kendrick, of McFarland Johnson will be contacted and a letter will be sent to the State tomorrow notifying them of the Board’s decision and imploring them to respond as quickly as possible, so the bridge can be completed this year.

The Selectmen reviewed a proposal from Cybertron Inc., (the town’s computer hardware provider) to change the operating system from Novell to Windows. The Novell system, which was supported by the software company at the time of purchase, is now experiencing significant problems. The software company, now fully Windows operated, suggests that the problem is with the Novell system. The proposal will be included in the 2010 budget. The Dept. of Revenue Administration extended the deadline for the MS-1 report until Sept. 15, 2009 (instead of Sept. 1, 2009) due to the fact that the State does not have the utility values for the town (a requirement of the MS-1). The Board next discussed salt for the 2010 year and a Municipal Energy Program. PG made a motion to have the Chairman sign the request for the Municipal Energy Program and to ask for a waiver of the cost ($500). AH seconded the motion and it passed with a unanimous vote.

PG informed the Board that Road Agent Chris Carazzo had approached him about having the maintenance person put in the windows at the Highway Dept., a project that was approved earlier in the year, and the Board agreed. PG also informed the Board that Chris measured the level of the area between the Town Hall and Fire Station for the swale that has been requested to be dug. Karen Montgomery mentioned that Chief Krause should be contacted to find out if there is anything below ground (tanks, etc.) that Carazzo should be made aware of before starting the project. DK told the Board that he had purchased a sump pump for the town (after the flooding in the basement from the last rain storm) and that between the swale, sump pump and gutters that would be installed, they shouldn’t have any more problems with flooding.

Karen Montgomery relayed to the Selectmen that the Sprint/Nextel representative called her to see if the Board would like to meet with him regarding the cost savings for having

one plan (the fire and highway department have one service and the police have a different service). The Board determined that a meeting would not be required at this point, but instead a memo should be sent to the department heads seeking information about their current plans and instructing them not to renew any contracts until the Selectmen can review them.

At 8:30 p.m. the Board took a brief five minute recess and upon return DK mentioned that he had been approached about people smoking in town vehicles. The consensus was that there has been no change in the policy, and that smoking is still not allowed.

The Board went into Non-Public Session under RSA 91-A: 3 II (a) at 8:50 p.m. on a motion by Andy Houle seconded by Gordon Preston with the following vote recorded, David Kerr, yes; Phil Grillo, yes; Andy Houle, yes; and Gordon Preston, yes. The Board came out of Non-Public Session at 10:12 p.m. and on a motion by Andy Houle, seconded by Phil Grillo, the Board unanimously voted to seal the minutes of that meeting.

DK presented handouts to the Board Members regarding the Route 28 Safety Study and asked them to review for next week so they could vote on the improvements that need to be made. The most important issue was having street lights installed at two dangerous intersections, but as DK explained the State’s policy is not to add anymore illumination lights, so the town would carry the expense. The other issue was putting in ‘Stop Bars” (painted lines at stop signs) which would also be at the towns’ expense.

Karen Montgomery informed the Board that 2 of the Belmont Select Board would be attending the regionalization meeting with Gilmanton, Barnstead, Alton and Belmont, on Sept. 21, 2009 (at Gilmanton), but asked if it could be scheduled for 7:00 p.m. instead of 6:00.

Present: Chairman David Kerr (DK), Vice Chairman James Barnard (JB), Phil Grillo (PG), Andy Houle (AH) and Gordon Preston (GP).

Chairman David Kerr opened the meeting at 6:30 p.m. and the Board signed the payroll, manifest, the minutes of 8/18/09, a letter to Mary Clarke, an elderly exemption application, the Allenstown septage agreement, the break policy, a letter to District 3(Parade Hill Rd), 3 raffle permits and a letter to Donna White. JB made a motion to have the Chairman sign the Sub recipient Agreement (BCEDC Grant) on behalf of the Selectmen and PG seconded the motion, which passed with a unanimous vote. The Board reviewed a memo to elected officials/salaried employees regarding their time cards and suggested some changes. The group briefly discussed special duty/details.

At 6:50 p.m. the Chairman opened the meeting to public input and Kathy Jenks (of New Road) stated that she had submitted a letter to the Board regarding the noise from Lakes Region Pellet (former Timco property) questioning the towns noise ordinance and if the plant caused concern for the fire department. Chief Krause was present and stated that the plant is different, uses updated materials, machinery and he was not concerned. Krause added that they have a sprinkler system in place and the pond is being refilled. Chairman Kerr stated that the Board would look into the matter.

At 7:00 p.m. the Board met with Chief Krause who handed out a list of topics for discussion. The first issue was regarding the fuel station at the Highway Garage and PG stated that it was running now. Krause said that they’ve spent $3391.44 so far (out of a $5500 budget). The group talked about keys for the fuel tank and the Chief will discuss the matter with the Road Agent. The keyed system has the capability of breaking down the consumption by vehicle/dept/usage. Krause commented that after the State pump closed in Pittsfield, he hasn’t been keeping records of the breakdown usage. Krause mentioned that the Budget Committee likes to see the breakdown and DK told him that the Board of Selectmen does too. The group also discussed the possibility of a knoxbox. GP asked for a ballpark figure of the cost of heating the center fire station and Krause stated that it was between $8,000 - $10,000. PG commented that the new roof would save money (which has not been done yet). When asked about other utility consumption, Krause said that they are all lumped together on one line item.

Chief Krause next asked about moving forward with filling Lieutenant positions for the fire department, saying that he only has 1 active Lt. and desperately needs 3 more. He

added that he has one Captain on the fulltime side and one Captain on the call side, but has some Captain spots open. JB told him that the Board had said there would be no pay increases throughout the year unless required training put someone at a higher level. Krause passed out a handout of a comparison he had done with Gilmanton, Pittsfield and Alton (Lieutenants, Captains, Deputy Chiefs). Krause stated that he wanted to advertise for the positions and asked for the Selectmen’s support. He added that it was time to make steps (as they move forward) to put people that are eligible in positions, but he needed to go through the process. JB commented that he thought the new fulltime fire chief would determine the officers etc. with the approval of the Board of Selectmen. GP asked if it would be call people that fill these positions and Chief Krause said, “Not necessarily”. GP asked what the qualifications would be and Krause said that they had to have a minimum of 2 years experience in a department, among other things. Krause told the Board that there was nothing in the fulltime budget for increases, but the pay for it is captured in the call department pay line.

JB stated that the Board didn’t know where the fire department was with their budget because they still haven’t received the breakdown that they requested some time ago. JB asked if the process would include agility testing etc. and Krause told him that they couldn’t do that right now because there’s no money in the budget, but it could be put in next year’s budget. Krause added that the pressing problem is physical requirements for all, but felt the actual test should begin with exams. JB asked if the 3 positions he’s looking for will be applied for by 3 people that are already in house and Krause said, “yes”. JB asked if Krause would come up with the criteria and process for each person to take and again Krause said, “yes”. Krause added that this would be a fast process because he needs them now. PG asked Krause if he wanted the Board’s approval to fill the position and Krause stated that he did.

At 7:40, JB mentioned that Brian White was scheduled to meet with the Board at 7:30 p.m. DK told Chief Krause that it would have helped the Board if Krause had told them ahead of time that he had several topics to discuss. DK added that on top of everything, Krause wants answers tonight as well.

JB asked that Krause lay out the criteria first and Krause said he already had that and handed them out. DK, reading the handouts for the Lt.’s position questioned the need for a Lt. for the engine company and another Lt. for the rescue company. He asked Krause what the Rescue Company was and Krause told him it was for the Heavy Rescue Truck. DK said, “So it’s not the ambulance “? and Krause said it was not. DK asked if the Rescue people tell the fire people what to do and Krause said, “Well, we have rescue people, fire people and then combination fire-rescue people. DK stated that it looks like 3 different companies that were being operated now (fire, heavy rescue and ambulance). Krause told him that basically every fire company is set up that way.

DK asked why Krause couldn’t wait until March when the fulltime fire chief can review the whole department and Krause told him that they’ve waited too long. DK wondered why Krause couldn’t make some conditional offers until March.

JB stated that the new chief will determine who is what and DK told him that if they approve this, it’s already being picked beforehand. JB said, “I think the new fire chief will still decide who’s who when he takes over, right?” and Krause said, “That’s true”. JB commented that the Board needed some time to look at the criteria. AH asked if they could be sure it comes off the compensation call line and Krause told him the money would have to. GP reminded Krause that they wanted and had asked for monthly invoices so they knew the expenditures monthly and where the department was headed. Krause stated that he had passed the message on to Nick Rott (President of BFRI). DK stated that Nick had told the Board months ago that he would get the information to them. AH made a motion that Chief Krause go through the process for Lieutenants and bring the names back to the Board of Selectmen. PG seconded the motion and it passed with the following vote; David Kerr, no; Jim Barnard, yes; Phil Grillo, yes; Andy Houle, yes; and Gordon Preston, yes.

At 7:48 p.m. the Board met with Brian White who had conducted a laser level reading in the basement of the Town Hall after it was discovered that walls had separations etc. Brian explained that that the I-beams are underneath the original carrying beams, that some floor joists are cracked (not broke) and in one area the joists miss the carrying beams by 4 feet (kitchen area, Building Inspector office). Brian suggested the best fix is to expand between the 2 I-beams with another I-beam and jack up that corner of the building. Brian said that a short beam will go between the 2 big beams (inside) and JB added that a jack could be used to fix the bathroom area. JB asked what the cost might be and Brian felt that it could be done for around $2500. GP told the group that the wooden floor in the Town Hall meeting room heaves up because of the humidity (there’s not enough space in between for them to expand) and that it would go back down in the fall/winter. Brian added that the existing beams are substantial and can take the support with the repairs he’s suggested.

Karen Montgomery asked if these repairs would support the fireproof property card/records file cabinets if the assessing department was moved to the Town Hall meeting room, as the lack of space poses several safety hazards/violations and Brian stated that it would not (the 10 cabinets weigh 800-900 lbs. each, empty). DK asked if the file cabinets that were recently added (last year) to the foyer outside the Building Inspectors Office could be the cause and Brian said that they are the only variable and are dead load. JB asked if Brian could get specs for the project and he said he could. The Board thanked Brian for his work and presentation and he left at 8:08 p.m.

The Board continued their prior meeting with Chief Krause who wanted to define the process of violations identified by Fire Rescue. It was determined that when Rod Boyd

does inspections, (including permits to assemble) a copy of it will be sent to the Code Enforcer and violations will be reported to the correct department.

At 8:15 p.m. Krause reported that at this time, Fire Rescue did not participate in any special duty/extra duty details. Krause next asked if the mandatory Harassment Training Course is a paid event and DK said that it was, but it was encouraged that the on-line course (one and a half hours long) be allowed during the work day for any scheduled employees whenever possible.

The Board went into Non-Public Session under RSA 91-A: 3 II (a) at 8:20 p.m. on a motion by Andy Houle seconded by Phil Grillo with the following vote recorded, David Kerr, yes; Jim Barnard, yes; Phil Grillo, yes; Andy Houle, yes; and Gordon Preston, yes.

The Board came out of Non-Public Session at 9:15 p.m. and on a motion by Andy Houle, seconded by Phil Grillo, the Board unanimously voted to seal the minutes of that meeting.

The Board asked Krause if he had plans to put on the new roof that was asked for and budgeted for in his budget. Krause told them that there wasn’t any extra money in the budget as he had a generator go and several other items that have been taken out of that money. Krause went on to say that he tried to take it out of other line items to make it work but was unsuccessful. PG reminded Krause that he had told the Board if they put $25,000 more in his budget (2009) he could get the rest of the money for the roof.

AH made a motion to postpone the discussion on the BFRI contract until they review all documents, PG seconded the motion and it passed with a unanimous vote. The Board set aside Sept. 22, 2009 as a work session (without appointments) to work on the 9-1-1 Ordinance, the Personnel Policy and other unfinished items. A memo will be sent to Chris Carazzo asking that he review all the outstanding projects (FEMA, Hazard Mitigation, Culverts, etc.) and give the Board a list of what has not been completed.

Present: Chairman David Kerr (DK), Vice Chairman James Barnard (JB), Phil Grillo (PG), Andy Houle (AH) and Gordon Preston (GP).

Chairman David Kerr opened the meeting at 6:37 p.m. and the Board signed the payroll, manifest, the minutes of 8/11/09, a letter to Chief Krause and a current use application. JB made a motion to have the Chairman sign the fireworks display on behalf of the Selectmen and AH seconded the motion, which passed with a unanimous vote. AH made a motion for the Chairman to sign the Union Telephone pole request, seconded by Phil Grillo, which passed with a unanimous vote after Karen Montgomery explained that Union Telephone will be removing dual poles.

JB provided the Board with an update of the County Commissioners meeting, noting that the majority of the towns want to see regionalization. It was determined that a meeting would be scheduled with Barnstead, Belmont, Gilmanton and Alton as soon as possible. DK asked that an agenda be prepared and distributed before the meeting.

At 6:45 p.m. the Chairman opened the meeting to public input and Jeff Crary of 128 Narrows Road told the Board that in the recent heavy winds and downpour a large tree came down on a portion of his building. He stated that the Building Inspector came by with a building permit and a demolition permit and asked if the fees could be waived. PG made a motion to waive the permit fees as this was an act of nature and AH seconded the motion, which passed with a unanimous vote.

David Parish stated that he had attended the meeting hoping to see the Health Officer, Bill Evans regarding a small port-o-potty located on Locke Lake’s Beach on Half Moon that was not in good condition. Mr. Parish was directed to see the Health Officer and to make complaint to the Locke Lake Colony Board.

At 6:56 p.m. the Selectmen met with Jonathan Ebba, who resides in Barrington, but who brought land on the Class VI portion of Coles Ledge Road. Mr. Ebba explained that he would like to build on the land but needed to know how to proceed. It was explained that he must be within 500 feet from a Class V road and the Class VI portion had to be brought up to Class V standards for a permit to be issued. Mr. Ebba said he was 342 feet on one side and 1600 feet on the other side. He was instructed to obtain the specifications for a Class V road from the Planning Board sub-division regulations and to meet with the Road Agent. DK explained that he would have to show his plan to the Planning Board, as

they must review and comment on it before the Selectmen can approve. Karen Montgomery added that there is also an Agreement and Release form that must be signed and recorded at the Registry of Deeds prior to approval.

The Board next met with Steve Costa regarding the maintenance position that was advertised. Mr. Costa, being the only applicant for the position, and having done prior work for the Town, accepted the position. It was determined that pay would be commensurate to the job and each job would be quoted. AH made a motion to hire Steve Costa as the maintenance person which was seconded by PG and passed with a unanimous vote. It was stated that this is a sub-contracted position (not an employee) and required the applicant to have his own insurance.

At 7:35 p.m. Leo Ellis and Peter Telonian of Tom Berry Road expressed frustration at having received notification from the Assessing Office that they must change their 9-1-1 addresses. Mr. Telonian stated that this is the third time he has changed and that it’s very expensive to do. Mr. Ellis explained that there are only three houses on the road (the rest is Strafford) and was upset that the telephone company had already been notified to make the change. The Selectmen explained that some of the 9-1-1 changes are critical, but they would look into this location and asked that the residents not make any changes yet.

At 7:50 p.m. the Board took a brief (5 minute) recess and reconvened at 7:55 p.m. to address the New Business of the evening. It was noted that the Welch Road construction bid process is underway and the bids will be read aloud at the Town Hall on August 27 at 2:00 p.m. A member of the Select Board will be present for the reading. The Pittsfield Selectmen notified Barnstead, by way of letter, that they would not renew the current septage agreement which expires December 31, 2009. Karen Montgomery informed the Board that she has been touch with the Town of Allenstown, who will accept Barnstead and is sending an agreement. Karen has also spoken with State officials who are working with other towns to find placements. The Selectmen reviewed an invoice from Scott Sainsbury for the creation of online forms for Old Home Day Committee. After a brief discussion, PG made a motion to pay the invoice from the website budget line. GP seconded the motion and it passed with the following vote; DK, no; JB, yes; PG, yes; AH, yes; and GP, yes. At 8:13 p.m. AH made a motion for the Chairman to sign the census form on behalf of the Board, which was seconded by PG and passed with a unanimous vote. The Selectmen received an e-mail from Donna White, recording secretary for the Budget Committee and for the March Town Meeting, announcing that she has moved and can no longer take the minutes. The Board asked that a letter be sent thanking her for her years of service.

At 8:18 p.m. the Board reviewed correspondence and DK gave a brief explanation of the Lakes Region Planning Commission’s 2009-2010 transportation enhancements, commenting that the other towns that have been successful have had dedicated

committees. The Selectmen reviewed a memo from the Planning Board regarding proposed driveway regulations and permits to assemble. The attorney’s review and comments concerning the driveway regulations have been forwarded to the Planning /Zoning Board. The Selectmen determined that a copy of the “permit to assemble” (which is done by the Fire Rescue) will be sent to the Planning Board.

Under Old Business; it was determined that Bryan Locke would be asked to complete the cementing of the window and that power vents would not be installed. The Board agreed that the Highway Dept. would be asked to create a swale on the side of the Town Hall (closest to the Fire Station) to keep water from running into the basement. It was further determined that Steve Costa would be asked for a proposal to install gutters along the roofline and to fix the roof.

The Selectmen reviewed a proposed “break policy” for employees and the document will be presented at the next meeting for signatures. DK inquired about the granite “Welcome to Barnstead” sign and GP stated that he has all the granite pieces but it’s a matter of coordinating a time when all the people involved can get together to complete the project. Karen Montgomery informed the Board of a call from Gene Fifield (Wes Locke Road) asking what the town’s plan is for the road. A copy of the Road Agent’s suggestions will be forward to Mr. Fifield.

The Selectmen will be scheduling a work session with Police Chief Ken Borgia once they get his response on the K9 grant. JB announced that the Awards Committee is complete, and the members are; Paul Vince, Bill Haynes, Bruce Grey, Jim Barnard, and Paul Doucette. PG mentioned that the agreement between the Town and Barnstead Fire Rescue Inc. (BFRI) is still in limbo and it was determined that the Board would schedule some time at next week’s meeting to collaborate. PG also commented that Chief Krause was supposed to ask Nick Rott, President of BFRI, to provide the Selectmen with a breakdown of expenses year-to-date for the Fire Department, but nothing has come in. DK wondered if anything has happened on getting the roof replaced on the fire station (which is in the 2009 budget).

DK felt that a letter should be sent to District 3 asking that the State-owned portion of Parade Hill Road be rebuilt. It was determined that DK would compose the document.

At 9:20 p.m. the meeting was opened to public input and Alan Glassman commented on Class VI road procedures.

The Board went into Non-Public Session under RSA 91-A: 3 II (a) at 9:25 p.m. on a motion by Andy Houle seconded by Phil Grillo with the following vote recorded, David Kerr, yes; Jim Barnard, yes; Phil Grillo, yes; Andy Houle, yes; and Gordon Preston, yes.

The Board came out of Non-Public Session at 9:53 p.m. and on a motion by Andy Houle, seconded by Phil Grillo, the Board unanimously voted to seal the minutes of that meeting.

Present: Chairman David Kerr (DK), Vice Chairman James Barnard (JB), Phil Grillo (PG), Andy Houle (AH) and Gordon Preston (GP).

Chairman David Kerr opened the meeting at 6:37 p.m. and the Board signed the payroll, manifest, the minutes of 8/4/09, a BCEP appointment (AH), and a raffle permit. JB made a motion to have the Chairman sign the Workforce contract (with changes) on behalf of the Selectmen and to sign the Site Plan Review for David Preston. AH seconded the motion and it passed with a unanimous vote.

At 6:45 p.m. public input was opened and Health Officer Bill Evans updated the Board on the Pettengill septic issue, stating that he has sent an order to vacate. Karen Montgomery informed the Selectmen that the police station roof leaked during the storm that morning but it leaked in the kitchen (an area it had not leaked in before). The Board will have a roofer look at the police station.

The Selectmen relocated to the Town Hall for the Public Hearing and returned to their regular session at 7:28 p.m. where they met with their attorney.

The Board went into Non-Public Session under RSA 91-A: 3 II (a) at 7:35 p.m. on a motion by Jim Barnard seconded by Andy Houle with the following vote recorded, David Kerr, yes; Jim Barnard, yes; Phil Grillo, yes; Andy Houle, yes; and Gordon Preston, yes. The Board came out of Non-Public Session at 9:14 p.m. and on a motion by Jim Barnard, seconded by Andy Houle, the Board unanimously voted to seal the minutes of that meeting.

JB made a motion to send letters to the electric and telephone companies informing them that until all unused dual poles have been removed, no new licenses will be signed. AH seconded the motion and it passed with a unanimous vote. GP told the Board that Denise O’Brien called him regarding Valley Dam. After a brief discussion, it was determined that a memo would be sent to the police department regarding patrolling and the Highway Dept. will be asked to look at posted sign. PG informed the Board that Chief Borgia had called him regarding the work Mr. Lamy did at the police station and that there was still an issue with the door/alarm. PG also stated that Borgia has not heard back from the K9 Grant yet, and PG told Borgia that whatever the K9 officials say, it must be in writing. JB stated that the terms of the K9 grant were that the town would have a K9 dog and the grant allowed $3500 for a K9 vehicle (which we have already purchased). JB added that

where Officer Kelley (the dog owner and trainer) is no longer employed by the town (as of July 30, 2009) the town should give the vehicle back or sell it to a town that has a K9 program and return the money to the grant foundation. PG commented that if we get to keep the vehicle, it should be used as a town vehicle for the building inspector etc.

Karen Montgomery informed the Board that Steve Vail called earlier about Vail Road, stating that the hill had washed out and he and the Road Agent didn’t agree on where the town’s right-of-way is. Mr. Vail wanted two Selectmen to contacted and sent to Vail Road that day. Karen suggested that Mr. Vail come to the meeting tonight for public input, but Mr. Vail declined and Karen informed him she would see if two members were available on Wednesday. DK told the group that he visited Vail Road that afternoon (after receiving a call from Karen) and he spoke with the Vails. DK stated that Steve Vail is now in agreement with the repairs that the Road Agent has proposed which includes replacing or installing three culverts in various areas.

Karen next informed the Selectmen that the torrid rains that morning had filled the stairwell with water (5 feet high) and it was pouring through the door frame into the basement. The fire rescue department came over and removed the majority of the water from the stairwell and then a sump pump was obtained from Jeff Crary for the remainder of the water. The Board discussed several causes which included; the lack of gutters on that side of the town hall, the ground slopes directly towards the basement stairwell, the rain from the fire rescue roof flows to the stairwell and the roof area over the stairwell (where it meets the other roof) does not have any flashing on it. The Highway Dept. will be contacted to create a swale to divert the water to the back of the Town Hall and a roofer will be contacted for the flashing. The Board also determined that the two remaining windows in the basement will be cemented up, with power vents installed for air flow. The Building Inspector provided his comments on the basement and the Radon Mitigation company confirmed that the windows (whether cemented up or not) have no bearing on the radon system. After a brief discussion concerning the proposals for other repairs to the basement, it was determined that the project would wait until a laser level reading can be completed.

Steve Costa/Independent Exteriors was the only applicant for the maintenance person ad, and the Board asked that an appointment be scheduled next week for him.

AH informed the Selectmen that he had installed the air conditioner at the top of the stairs in the outer Selectmen’s Office. The lighting is being replaced in the Town Hall as part of an energy program (per warrant article at March town meeting) and is proving to be a huge improvement.

The Board discussed creating a policy to include break periods, as our current personnel policy only allows for ½ hour unpaid meal break (for anyone working 5 consecutive hours or more) which meets state requirements. PG made a motion to create a policy that allows for 2 ten minute breaks (1 morning and 1 afternoon) for anyone who works 8 hours per day or more and 1 ten minute break (either a morning or afternoon depending on their hours) for anyone who works less than 8 hours, but more than 4 hours) with break times occurring between 10-11 am and 2-3 pm. The break cannot be used in conjunction with leaving early, arriving late, or with the lunch break, it cannot be accumulated as comp time if not used and if it is not taken, it is not paid. The staff attorneys at Local Government Center will be asked to review the policy for any legal issues. The motion was seconded by AH and received a unanimous vote.

The Board approved an unpaid vacation request for Deputy Town Clerk/Tax Collector, Mary Clarke for the week of August 17 through the 21st.

Present: Chairman David Kerr (DK), Vice Chairman James Barnard (JB), Phil Grillo (PG), Andy Houle (AH) and Gordon Preston (GP).

The Board went into Non-Public Session under RSA 91-A: 3 II (a) at 6:31 p.m. on a motion by Gordon Preston seconded by Jim Barnard with the following vote recorded, David Kerr, yes; Jim Barnard, yes; Phil Grillo, yes; Andy Houle, yes; and Gordon Preston, yes. The Board came out of Non-Public Session at 6:53 p.m. and on a motion by Andy Houle, seconded by Phil Grillo, the Board unanimously voted to seal the minutes of that meeting.

The Board signed the payroll, the manifest, the minutes of 7/28/09, two intent to cut wood forms and one fireworks permit.

The Board went into Non-Public Session under RSA 91-A: 3 II (c) at 6:55 p.m. on a motion by Andy Houle seconded by Jim Barnard with the following vote recorded, David Kerr, yes; Jim Barnard, yes; Phil Grillo, yes; Andy Houle, yes; and Gordon Preston, yes. The Board came out of Non-Public Session at 6:59 p.m. and on a motion by Andy Houle, seconded by Phil Grillo, the Board unanimously voted to seal the minutes of that meeting.

GP had to leave the meeting at 7:00 p.m. The Board approved the purchase of an air conditioning unit for the window in the lobby and thanked Eleanor Drew for picking it up at Home Depot and delivering it to the Town Hall. AH and PG will be installing the air conditioning unit at the top of the stairwell in the Selectmen’s front office.

At 7:03 the Board met with two members of the Fire Chief Job Description Committee; Steve Byers and Mike Akstin. John Drew, Chief Lockwood (Gilmanton) and Chief Johnson (Pittsfield) were unable to attend the meeting. The group reviewed the Administrative Rules Chapter 700 Firefighter mandatory standards and the minimum qualifications list created by the committee. PG commented that the 700 rules contained a section that allowed for the Board to waive minimum selection, educational and training standards for fire service personnel (PART 704). Steve Byers stated that he wanted the yearly physical agility test to remain a condition and PG told the group that John Drew felt it should only be required upon hiring. Mike Akstin agreed with Steve and JB asked if they would agree to a 3 year test requirement like the police have. Chief Krause commented that the CPAT test is unlike the police tests, where police tests provide modifications based upon age etc. and CPAT does not. The group agreed that a Fire Chief must maintain physical fitness. The group also agreed that a minimum of 5 years “fulltime” supervisory experience would be required (adding the word “fulltime”). JB asked if Steve and Mike would be willing to sit on the Fire Chief Search Committee and they both stated that they would. JB added that he would like to see the Committee, the current Fire Chief and the Selectmen pick 5 candidates for interviewing. PG told the group that John Drew felt there should be more fire department personnel involved with the interviewing. AH thanked the committee for their efforts. Steve and Mike stated that he would like to see the salary range stay around $53,000 (not the $60,000’s) and PG told him the current wage scale is in that range. Chief Krause informed the Board that if they require the Fire Chief to be EMT- Intermediate or Paramedic, State Statute requires the highest EMS trained person to go with the ambulance and if the Fire Chief has a higher level of EMS then the fire rescue people on duty, the Fire Chief would be required to go on the ambulance call, not on a fire truck. Krause felt that the requirement for the Fire Chief should be EMT-basic. The group further discussed the need for physical fitness within the department.

At 7:45 p.m. Chairman Kerr asked about the generator for the Town Hall/Emergency Operations Center and Steve stated that John Blair (Emergency Management Director) needed to complete one more test and the grant money would be available for them to move forward.

PG told Chief Krause that Nick Rott, President of BFRI, was going to supply the Selectmen with a monthly expenditure list for the Fire Department, but they haven’t received anything yet. Krause stated that he would pass that on to Nick.

The Board next addressed Chief Krause’s letter suggesting that portions of three roadways (currently Class VI) be declared emergency lanes. After a brief discussion and review of the statutes for emergency lanes, it was determined that a public hearing will be scheduled in the future, as there wasn’t any money budgeted for these roads. It was mentioned that perhaps a capital reserve account should be created for this purpose.

At 7:55 p.m. the meeting was opened to public input and Alan Glassman commented that some thought needed to be given to the physical agility test and how the Board would proceed it the Fire Chief does not pass a test after he has been working here.

PG made a motion to have the Chairman sign the fireworks permit on behalf of the Board of Selectmen. JB seconded the motion and it passed with a unanimous vote.

At 8:02 p.m. the Selectmen moved on to the New Business portion of the meeting. After reviewing the suggested changed to 9-1-1, JB made a motion to have Carol go forward

with the critical changes that had to be made. PG seconded the motion and the following vote was recorded, David Kerr, yes; Jim Barnard, yes; Phil Grillo, yes; and Andy Houle, abstained. AH stated that he didn’t feel it was right to make people have to go through the costs and efforts of changing their current addresses. The Board reviewed a request for a monetary donation to the Half Moon Lakes Association for the treatment of Milfoil. The group will be asked to contact Ed Neister, as he has headed the campaign on Milfoil.

The Board next reviewed a letter from the Dept. of Environmental Services to the Town of Pittsfield asking that Pittsfield keep the previous septage agreements with the five surrounding towns.

At 8:17 p.m. the Selectmen reviewed correspondence and JB made a motion that a cease & desist notice (with notice to vacate) should be sent to Pettengill’s regarding their failed septic system. PG seconded the motion and it passed with a unanimous vote. Karen Montgomery relayed to the Board that Nancy Mayville (Dept. of Transportation) called to say she received approval on the Welch Road Bridge project and we could advertise for construction. Karen also informed the Board that a Denise O’Brien called with complaints about Valley Dam and would be contacting the Selectmen by phone (as she did not want to put it in writing or schedule an appointment).

The Selectmen reviewed the diesel fuel proposals and PG made a motion to go with Huckleberry Fuel. The motion was seconded by AH and passed with a unanimous vote. The Board asked that the Road Agent provide them with a list of who is issued keys to the fueling station.

At 8:45 p.m. Fire Chief Johnson, of Pittsfield, joined the Selectmen. The Board updated him on the earlier session with members of the Fire Chief Job Description Committee. The Chief commended the Selectmen for recognizing the need for physical fitness, stating that the largest number of firefighter deaths is heart/cardiac incidents and the second is driving accidents. He added that he was having the Pittsfield rescue people become certified in CPAT. The Chief said that he would sit on the Fire Chief Search Committee as well.

Karen Montgomery briefed the Board on the recent problems with the assessing software (and past problems with the tax software) and the consensus of the software/hardware experts is that the server’s operating system must be changed from Novell to Microsoft. Karen further explained that with the current assessing software problems, the database has to be removed from the server and put on a workstation. As the assessor needs access, the database would have to reside on the assessor/accountant/welfare officer’s shared computer. PG made a motion to purchase a new computer for the assessor/accountant/welfare officer and JB seconded the motion which passed with a unanimous vote.

The Selectmen next discussed the ongoing issues with the basement of the Town Hall and cementing up the existing windows due to water leakage. AH asked that it be reflected in the minutes that he is adamantly opposed to blocking the windows, as he feels there needs to be cross ventilation, otherwise 4-5 dehumidifiers would have to be purchased, as the records (that are being stored in the basement) are getting ruined. PG suggested that the windows be cemented but vents be put in. AH’s brother will be submitting a proposal for other necessary repairs to the Town Hall basement. It was the general consensus of the Board that Bryan Locke continues with cementing up the windows and AH stated that he did not agree. Bryan will be asked if he can put in a couple power vents. The radon mitigation company will also be contacted. JB mentioned that the swale still needs to be completed between the Fire Rescue building and the Town Hall to keep the water from running towards the Town Hall basement.

Karen Montgomery informed the Board that she had gotten a legal opinion regarding Robert’s Rules (as instructed last week) and that Robert’s Rules are based upon parliamentary procedure. Unless a Board or Committee formally adopts them as their rules of procedure, they are not used. Karen added, that she has the book (Robert’s Rules) and suggested that everyone read them before they consider taking any steps. She added that the town would still be required to follow the RSA’s (State Statutes). Vinnie Miller told the Board that when he worked in Boston they operated under Robert’s Rules and it was a nightmare.

The Selectmen reviewed several online courses being provided and presented by the Local Government Center and determined that the Sexual Harassment /Discrimination course will be mandatory for all employees. A memo will be sent out to all employees and department heads.

The Board discussed legal issues and reviewed miscellaneous correspondence. The Library will be sent a request for a meeting with the Trustees to discuss payroll issues.

Present: Chairman David Kerr (DK), Vice Chairman James Barnard (JB), Phil Grillo (PG), Andy Houle (AH) and Gordon Preston (GP).

Chairman David Kerr opened the meeting at 6:39 p.m. and the Board signed the payroll, manifest, a letter to the Pittsfield Selectmen, one veteran’s exemption, and a letter to the Planning Board. JB made a motion to have the Chairman sign the Workforce contract on behalf of the Selectmen. AH seconded the motion and it passed with a unanimous vote.

At 6:41 p.m. public input was opened and the Board was introduced to Billy Perkins, the new Baysider reporter.

The Board went into Non-Public Session under RSA 91-A: 3 II (c) at 6:45 p.m. on a motion by Gordon Preston seconded by Jim Barnard with the following vote recorded, David Kerr, yes; Jim Barnard, yes; Phil Grillo, yes; Andy Houle, yes; and Gordon Preston, yes. The Board came out of Non-Public Session at 7:08 p.m. and on a motion by Jim Barnard, seconded by Andy Houle, the Board unanimously voted to seal the minutes of that meeting.

PG made a motion to waive the cost of $54.32 as discussed in non-public session and AH seconded the motion. The following vote was recorded as follows; Phil Grillo, yes; Andy Houle, yes; Gordon Preston, no; Jim Barnard, abstained; and David Kerr, no. The motion did not pass.

The Board went into Non-Public Session under RSA 91-A: 3 II (a) at 7:09 p.m. on a motion by Jim Barnard seconded by Andy Houle with the following vote recorded, David Kerr, yes; Jim Barnard, yes; Phil Grillo, yes; Andy Houle, yes; and Gordon Preston, yes. The Board came out of Non-Public Session at 7:18 p.m. and on a motion by Andy Houle, seconded by Phil Grillo, the Board unanimously voted to seal the minutes of that meeting.

The Board went into Non-Public Session under RSA 91-A: 3 II (d) at 7:19 p.m. on a motion by Jim Barnard seconded by Andy Houle with the following vote recorded, David Kerr, yes; Jim Barnard, yes; Phil Grillo, yes; Andy Houle, yes; and Gordon Preston, yes. The Board came out of Non-Public Session at 7:24 p.m. and on a motion by Andy Houle, seconded by Jim Barnard, the Board unanimously voted to seal the minutes of that meeting.

At 7:39 p.m. PG questioned the previous motion and stated that he thought the Chairman only voted to break a tie. It was asked if the Board operated under Roberts Rule and Karen Montgomery stated that they did not. It was asked that a legal opinion be obtained.

The Selectmen met with Deb and Scott Simpson at 7:42 p.m. regarding a mobile home on their property. The Simpson’s explained that a 1952 mobile home has been on the property at map 12, lot 25-1 since the early 1960’s (there is no paperwork in the file to show that this was approved). In 1989 the Selectmen approved Robert Simpson’s request to place a 1988 mobile home on the property (each trailer had its own separate septic). Deb & Scott took ownership of the property in 2000, applied for a building permit for a house and removed the 1988 mobile home. The 1952 mobile home remained on the lot but was used as storage. Deb & Scott stated that the kitchen etc. had never been removed from the mobile home and they are now letting a woman live in it. GP told Deb & Scott that the town doesn’t allow two residences on one property except for an in-law/parent situation. The Selectmen informed the Simpsons that they needed to go before the Zoning Board and Deb told the Board that she had already seen the Zoning Board secretary.

At 7:50 the Board reviewed a bid for diesel from Irving. It was mentioned that Rymes was supposed to send a bid but hadn’t and Fred Fuller called to say they don’t bid on diesel. After a brief discussion, the Board asked that the Road Agent be given the information and asked to obtain two more bids. GP asked that the proposals for repairs to the Town Hall basement be tabled until next week as there are additional problems that have risen. GP will have run a level and AH will have another person look at it as well.

At 8:10 p.m. the Board reviewed the list of Fire Chief minimum qualifications and had questions about physicals and residency requirements. It was determined that the Fire Chief Job Description Committee would meet with the Selectmen next Tuesday evening. GP informed the Board that at the Suncook Valley Group meeting (7 towns participate) the topic was regionalizing police forces and a set of questions will go out to each of the Police Chiefs regarding their respective operations. JB announced that he was going up to York, Me. to see how they run their multi-regional police force. GP also stated that he would like to officially thank Carol Locke for getting all the information (pertaining to the buildings in the center etc.) that he needed for the grant he’s pursuing.

The Chairman asked if there was any further public input at 8:30 p.m. and as there was none, the Board went into Non-Public Session under RSA 91-A: 3 II (d) at 8:34 p.m. on a motion by Gordon Preston seconded by Jim Barnard with the following vote recorded, David Kerr, yes; Jim Barnard, yes; Phil Grillo, yes; Andy Houle, yes; and Gordon Preston, yes. The Board came out of Non-Public Session at 8:40 p.m. and on a motion by Andy Houle, seconded by Jim Barnard, the Board unanimously voted to seal the minutes of that meeting.

Present: Chairman David Kerr (DK), Vice Chairman James Barnard (JB), Andy Houle (AH) and Gordon Preston (GP). Phil Grillo was not able to attend.

Chairman David Kerr opened the meeting at 6:30 p.m. and the Board signed the payroll, manifest, a payment request through the Community Development Block Grant, a petition and pole license, one abatement and the PA-28 Inventory Form.

The Board went into Non-Public Session under RSA 91-A: 3 II (a) at 6:30 p.m. on a motion by Jim Barnard seconded by Gordon Preston with the following vote recorded, David Kerr, yes; Jim Barnard, yes; Andy Houle, yes; and Gordon Preston, yes. The Board came out of Non-Public Session at 6:50 p.m. and on a motion by Gordon

Preston, seconded by Andy Houle, the Board unanimously voted to seal the minutes of that meeting.

JB made a motion to send a letter as discussed in the non-public session. AH seconded the motion and it passed with a unanimous vote. JB made a motion to send letters to the Fire Rescue call employees as discussed in the non-public session with copies to the Chief. AH seconded the motion and it passed with a unanimous vote.

Elizabeth Cantrell, reporter for the Baysider announced that August 4 would be her last evening reporting for Barnstead and that she will bring the new reporter with her.

At 6:52 p.m. Chairman Kerr opened the meeting to public input and Health Officer Bill Evans updated the Board on the Pettengill septic issue. He stated that a DES official visited the site, it is a failed system and he (DES) will file an administrative order. Bill told the Board that he spoke with Mr. Pettengill on the 15th of July and told Pettengill he (Bill) would give him five days (July 20th). Bill stated that he would send the mortgage company a letter and send Pettengill a letter tomorrow.

The Board went into Non-Public Session under RSA 91-A: 3 II (d) at 7:00 p.m. on a motion by Jim Barnard seconded by Andy Houle with the following vote recorded, David Kerr, yes; Jim Barnard, yes; Andy Houle, yes; and Gordon Preston, yes. The Board came out of Non-Public Session at 7:30 p.m. and on a motion by James Barnard, seconded by Andy Houle, the Board unanimously voted to seal the minutes of that meeting.

The Board met with Alan Glassman who asked for an additional public input session at the end of the Selectmen’s meetings so people in attendance could ask questions about what had transpired throughout the evening. The Chairman explained that the intent of public input is a one way flow where the public makes a comment and the rest of the meeting is conducted by the Board with no input from the audience. JB added that if the Board allowed everyone to input and discuss their ideas or thoughts, the Selectmen would be there all night long. JB told Glassman that the Board has a lot of business to attend to and that some other towns don’t even allow input. AH felt that if the Board had time at the end of the meeting, they could open it for another public input. GP told the group that the Chairman controls the agenda and the public input must be germane to the conversation.

DK further explained that it’s not for the public to raise their hands every time they have a question or an inspiration. DK added that speaking out loud during the Selectmen’s meetings and/or carrying on conversations with other people is distracting and it’s hard for anyone taking minutes.

At 7:55 the Board discussed the new business issues as follows; the 9-1-1 road list with suggested changes is being reviewed before it will come to the Selectmen for a signature. The Selectmen reviewed a memo from the Planning Board regarding setting driveway regulations. Karen explained that the Attorney had addressed this last year when the Planning Board wanted to propose them and he will send another letter pointing out his concerns. The group next discussed several concerns with the existing assessing software. The County Commissioners will be having a follow-up meeting on August 12. The Board discussed the basement issues and will wait for another proposal to be submitted. GP and Brian White will come in, run the level and measure the building. The Board is very concerned with the structural stress. Karen Montgomery suggested that if the basement project requires a warrant article in next year’s budget, then a plan to utilize the town hall for office space be included with it and the Board agreed. Karen added that if they go forward with it then voting will have to be at a different location.

At 8:40 p.m. Karen informed the Board that the Road Agent had dropped off the inspection report for the fuel tank at the Highway Garage and was wondering how fuel used by Fire Rescue will be charged to their line item etc. The Board agreed that they would get sealed bids on fuel costs for next Tuesday’s meeting. The Board briefly discussed the key system and security measures for the tank.

GP will compose a letter of support for the Fire Station grant that was submitted by Chief Krause. The Board next discussed the police department and whether or not “call time” was being utilized.

Chief Krause joined the meeting and was shown a list of call employees that had not responded to Treasurer Terry’s letters. Chief Krause stated that Charlie Coolidge was not longer with the department and that he would give the Treasurer an updated list.

The Board went into Non-Public Session under RSA 91-A: 3 II (d) at 9:05 p.m. on a motion by Jim Barnard seconded by Gordon Preston with the following vote recorded, David Kerr, yes; Jim Barnard, yes; Andy Houle, yes; and Gordon Preston, yes. The Board came out of Non-Public Session at 9:17 p.m. and on a motion by Andy Houle, seconded by Jim Barnard, the Board unanimously voted to seal the minutes of that meeting.

The Board went into Non-Public Session under RSA 91-A: 3 II (c) at 9:19 p.m. on a motion by Andy Houle seconded by Jim Barnard with the following vote recorded, David Kerr, yes; Jim Barnard, yes; Andy Houle, yes; and Gordon Preston, yes. The Board came out of Non-Public Session at 10:15 p.m. and on a motion by James Barnard, seconded by Andy Houle, the Board unanimously voted to seal the minutes of that meeting.

Present: Chairman David Kerr (DK), Vice Chairman James Barnard (JB), Phil Grillo (PG), Andy Houle (AH) and Gordon Preston (GP).

Chairman David Kerr opened the meeting at 6:30 p.m. and the Board signed the payroll, manifest, the minutes of 6/30/09 and 7/7/09, a peddler’s license, and a letter to Lakes Region Pellet. AH made a motion to adopt a 504 Self-Evaluation Plan and to appoint David Kerr as 504 and ADA Compliance Coordinator. The motion was seconded by PG and passed with a unanimous vote. JB made a motion to have the Selectmen send a letter of support (per request of the Fire Chief) for the Fire Station Grant application and AH seconded the motion. The vote was taken later (6:50 p.m.) and passed with the following vote; DK; no, JB; yes, PG; yes, AH; yes and GP; yes. DK commented that he didn’t feel another fire station is necessary. GP will draft the letter.

At 6:35 p.m. Chairman Kerr opened the meeting to public input and John & Deb Milano handed the Board a list of questions and a request for minutes from 2004. Mr. Milano stated that he wanted to make the Selectmen aware that the Planning Board had sent them a letter citing a site plan condition regarding the amount of time that the Whistle Stop Café is open. The Milano’s were informed that they would have to go before the Planning Board and they stated that they were attending the work session on Thursday evening. PG asked them what their intent was (with the Whistle Stop) and they stated that they had opened on July 8, 2009. Mr. Milano commented that he had undergone an amputation and other serious medical issues and further commented that the bathrooms were not handicap accessible.

Further public input included Alan Glassman asking that another public input be allowed at the end of the meeting for people attending the meeting to voice their comments on things that transpired throughout the meeting. The Chairman explained that the purpose of a brief public input is not for a mini town meeting or discussion period, that the meetings run past 9:30 now and sometimes until 11:00 p.m. It was suggested that people attending the meeting (without scheduled appointments) put their comments in writing to the Board. JB further explained that the Selectmen’s meetings are open to the public but the public are not allowed to speak during the meeting. The Selectmen allow a brief public input session but it has to be limited and to the point. The meetings are for the Board to handle town matters and to meet with people who have scheduled an appointment. Mr. Glassman scheduled an appointment for the next meeting.

At 6:48 p.m. Terry Locke met with the Board, but determined that the meeting should be non-public and an appointment was scheduled for next week. GP briefly updated the Selectmen on three grants he is pursuing for the Town.

At 7:00 p.m. Robert Young & Lynn Varney met with the Board to discuss the cease & desist (c&d) that is still in effect for his property on North Barnstead Road. Paul Richardson (PR), Building Inspector and Code Enforcer was also present. Mr. Young stated that he was under the assumption that the c&d had been lifted because Paul had accepted the dimensions of the building that Young showed him. Paul told him that the c&d stated that Young had to have the property surveyed (which he did) and that he had to go before the Zoning Board. The survey showed a 26x36 house and Paul denied the permit (because it didn’t meet setbacks) and told Young he had to go before the ZBA. Young retracted his ZBA application and never went before the Board. Young stated that he didn’t have to go before ZBA because he changed the building size. Paul told the group that Young has since then poured another concrete pad right next to the existing one. Young asked the two building would be considered connected if he poured concrete between them and Paul said that they would. GP commented that he didn’t think these two buildings were storage buildings and felt that Young was trying to bypass the system. PG mentioned that the plan that was submitted to the Building Inspector shows a house not a storage building. AH added that people are not allowed to live in storage buildings either. AH asked Young if he had removed the roof as he had been instructed and Young said that he had. Young told the Board that he called Laconia District Court and the court said that the c&d was removed. Karen Montgomery explained that if no action is taken upon a c&d within a certain amount of time, the court automatically labels it as closed, but it can be opened at any time. She added that the court does not remove a c&d, the Selectmen do.

PR informed the Board that Young now has a 30 foot travel trailer on the property (that he’s living in). Young stated that it was just temporary and that they would move in with a friend this winter. PR told Young that he didn’t want any more surprises and AH added that there are a lot of eyes on that property. JB further informed Young that he could not so much as pound a nail, that the c&d is still in effect and will remain so until Young goes before the ZBA. Paul told Young that he could use the same permit and sketch as before unless he changes the size of the house, then he would need to attach a new sketch. GP told Young that when he put in that second slab, he knew exactly what he was doing, but Young stated that he did not. Young added that the Building Inspector had said he (Young) could put as many sheds on the property as he wanted. PG reminded Young that they still had to meet setbacks. JB stated that the Board still needed to decide what they were going to do about Young violating the c&d but that Young needed to demonstrate that he was following the rules. JB commented that there were issues with the lot that goes back to whoever sold Young the lot and GP said that that was a civil issue. JB asked Young if he understood where he stands and Young said that he did, that he would go see PR and do what PR tells him must be done. DK told the Board that as far as any action on

the c&d, he’d like to hold off until after Young goes before the ZBA. PR said that he’d help Young get everything together for the ZBA and that Young needs to go for everything at once (house, barn, storage building, etc.). Young asked if he could do erosion control where his driveway keeps washing out and the Board agreed. AH added that there is to be no digging, no septic work, no anything. PR asked Young to contact him first if he was going to do erosion control and Young said that he would. DK asked Young to hold off on any driveway work other than putting down grass seed or planting grass. Mr. Young left at 7:30 p.m.

The Board next met with Bill Evans (BE), Health Officer regarding a septic issue with the Pettengill property on Beauty Hill. BE told the Board that Pettengill contact him on the 11th and attested that the system was not in failure. BE spoke with the septic company that pumped the system and they saw some problem in April. BE contacted DES and they will look at it tomorrow. BE explained that there isn’t any leach field, that it’s a drywell. BE added that the owner has received a foreclosure letter. BE told the Board to be prepared to issue an order to vacate, where the owner can’t afford to fix the system and isn’t evicting tenants. PG suggested sending a letter to the mortgage company notifying them of the failure. BE will let the Board know what DES says.

JB made a motion to have the Chairman sign the DES Wetlands Application (Dam Site Road) on behalf of the Board and AH seconded the motion which passed with a unanimous vote. PG made a motion for the Chairman to sign the LGC Participation Agreement and AH seconded the motion which also passed with a unanimous vote.

DK informed the Board about concerns that the Beach Attendant had regarding the public beach. Issues that were of concern were smoking, boats docking at the beach area and alcohol. The police need to be contacted to respond to the scene. Steve Costa submitted a proposal for repairs that have to be done to the basement of the Town Hall. An ad will be placed for a self-insured maintenance person to work on an “as needed” basis.

DK asked if there was any further public input and Mark Janinni stated that he heard JB’s comments about the Young property. Janinni stated that he sold Young the property, that he had it researched and had gotten a legal document from the estate of Helen McLaughlin that said Young’s lot was a buildable lot. JB said that in his earlier comments, he was not suggesting that it was Jannini’s fault, just stating that there was a cloud over the property. Jannini disagreed and suggested that maybe everyone should have a meeting to review the documents; however the Board did not feel that was necessary.

The Board went into Non-Public Session under RSA 91-A: 3 II (a) at 9:28 p.m. on a motion by Jim Barnard seconded by Phil Grillo with the following vote recorded, David Kerr, yes; Jim Barnard, yes; Phil Grillo, yes; Andy Houle, yes; and Gordon Preston, yes. The Board came out of Non-Public Session at 9:40 p.m. and on a motion by Gordon

Preston, seconded by Andy Houle, the Board unanimously voted to seal the minutes of that meeting.

The Board went into Non-Public Session under RSA 91-A: 3 II (a) at 8:35 p.m. on a motion by Andy Houle seconded by Phil Grillo with the following vote recorded, David Kerr, yes; Jim Barnard, yes; Phil Grillo, yes; Andy Houle, yes; and Gordon Preston, yes. The Board came out of Non-Public Session at 9:26 p.m. and on a motion by James Barnard, seconded by Andy Houle, the Board unanimously voted to seal the minutes of that meeting.

Karen Montgomery mentioned that the Road Agent had asked her to ask the insurance company how much it would cost to insure a bucket truck per year and if any special training was required. Karen added that the Road Agent was gathering all the information and costs and may be coming before the Board. The Selectmen briefly discussed the use of the rented excavator and expressed concerns that it was not being used daily. JB mentioned that the Highway Dept. is not signing their gas slips from the store and it was determined that a memo would be sent to the Road Agent along with a follow-up call to the store. Parks & Rec were instructed to get a new lock for the building behind the police station and to give the Selectmen’s Office a spare key. Karen informed the Board that Bruce Shearer had been in earlier and asked that the Board be notified that he is still trying to get DES to come to the property. After a brief discussion the Board agreed that Mr. Shearer still must meet and comply with their deadlines. JB told the group that he will look at policies for marked vehicles next week.

Present: Chairman David Kerr (GP), Vice Chairman James Barnard (JB), Phil Grillo (PG), Andy Houle (AH) and Gordon Preston (GP).

Chairman David Kerr opened the meeting at 6:30 p.m. and the Board signed the payroll, manifest, an abatement, 2 intent to excavate forms and a timber tax levy. AH made a motion to have the Chairman sign a site plan review, which was seconded by JB and passed with a unanimous vote. AH made a motion to accept the revised proposal from Atlantic Energy for the energy upgrades to all buildings and it was seconded by PG and passed with a unanimous vote. JB made a motion to have the Chairman sign Atlantic Energy’s proposal on behalf of the Board of Selectmen. AH seconded the motion and it passed with a unanimous vote.

At 6:45 p.m. Chairman Kerr opened the meeting to public input and three abutters to the Robert Young property on North Barnstead Road voiced complaints of Young continuing to build even though a cease & desist is still in effect. The abutters were informed that the Building Inspector is aware of the situation and is meeting with the Selectmen to discuss. The Code Enforcer/Building Inspector (Paul Richardson) joined the meeting and stated that he had heard that there was activity on the property and went there last week. Paul told the Board that another cement pad has been poured right next to the existing one. GP made a motion to have Young remove the new cement pad, but there wasn’t a second on the motion. Paul also stated that Young has not taken out any permits. The Board felt that the order would need to go before the court, but will seek legal guidance first. It was determined that Paul would send a letter to Young, with copies posted on the property notifying Young that the cease & desist is still in effect and that he is to stop all work immediately.

Paul Richardson next discussed the property at 154 Hazel Clark Road. An old mobile home that was turned into a storage building is being utilized as a temporary living space by a single woman. Paul will send the owners a letter instructing them that the storage unit cannot be livable space. Paul presented the Board with his findings of a recent inspection of the basement of the Town Hall. The area under the kitchen and Building Inspectors office has serious issues that must be repaired. The wooden beams which run along the floor and meet with the steel beams are cracked from the weight, causing the kitchen wall to sink and the doors upstairs slant. More support is needed. The Board will seek 3 proposals and the submitters will meet with the Building Inspector to go over what has to be done.

After reviewing a request from Paul Richardson and finding that he meets the requirements of a permanent part time employee, PG made a motion to change Paul Richardson’s classification from part time employee to permanent part time employee with the benefits offered as specified in the personnel policy. JB seconded the motion and it passed with a unanimous vote.

The Board reviewed a proposed warrant article from a resident seeking property exemptions for wood or solar heating. The Board will research the exemption. The Selectmen also reviewed a letter from a local resident expressing concern over an abutting lot that had severe tornado damage and downed trees which the property owner (who lives out of state) has not cleared. A letter will be sent to the owner regarding the issue.

GP informed the Board that Lakes Region Pellet may be eligible for other energy grants from the American Recovery Act and USDA Rural Business that would benefit the town. After a brief discussion, JB made a motion to allow GP to proceed with researching energy projects that would be beneficial to the Town. PG seconded the motion and it passed with a unanimous vote.

PG updated the Board with the progress of the Full Time Fire Chief Job Description Committee, stating that at the first meeting it was announced that anyone on the Committee that was interested in applying for the full time fire chief position would have to resign from the Committee. Chief Krause was not available for the first meeting, but at the second meeting, Krause left the committee, stating that he may apply for the position. PG read aloud the qualifications for the position and stated that the Committee would have one final meeting. The Selectmen were asked to set the pay scale and benefits. PG added that most of the Committee felt that the fire chief should not be required to fill a regular shift on the 24/7 coverage that the Fire Rescue has in place, but instead should be a new position. GP voiced concerns about the budget etc. The Selectmen will set aside an evening to discuss. For further information, the minutes of the Committee are available.

At 8:00 p.m. the Board met with Susan Gray and Nicole Mackenzie, of Workforce Designs, who are the grant administrators for the town regarding the Community Development Block Grant (CDBG). The group reviewed the agenda and steps involved in meeting the requirements of the grant. Susan explained that the State recommends an environmental review and the Board agreed that it should be done. Susan obtained a floodplain from FEMA (as the State map was unclear) and FEMA confirmed Lakes Region Pellet is not in a flood zone. After a thorough discussion and review, JB made a motion to accept the CDBG Code of Ethics, which was seconded by GP and passed with a unanimous vote. JB made a motion to accept the CDBG Conflict of Interest, which was seconded by AH and passed with a unanimous vote. JB made a motion to accept the CDBG Financial Management Plan, which was seconded by PG and passed with a unanimous vote. PG made a motion to accept the Authorization to Submit Payment,

which GP seconded and passed with a unanimous vote. Susan and Nicole will meet with Jennifer Boulanger and Maria Delrio from Belknap County Economic Development and Karen Montgomery here at the Selectmen’s Office tomorrow at 2:00 p.m. to review the entire process. Susan and Nicole will meet as needed with Treasurer Marjorie Terry to assist with the payment process. JB made a motion to authorize the Chairman to sign any further necessary forms required for the CDBG as soon as completed without having to wait for a Selectmen’s meeting. The motion was seconded by PG and passed with a unanimous vote.

Karen Montgomery informed the Board that she had spoken with Dick Verville from the State Emergency Mgt. Bureau regarding the Hazard Mitigation Grants. The applications will be sent to the State Committee for review and prioritization and then forwarded to FEMA. Mr. Verville felt that the grants would be awarded by next year and strongly urged the town to submit the two remaining projects. A memo will be sent to the Road Agent asking him to get the necessary information to them as soon as possible.

JB made a motion to have Bryan Locke do the repairs in the basement of the Town Hall (windows and crack sealing) per his proposal that was discussed at a prior meeting. The motion was seconded by PG and received a unanimous vote. AH made a motion to allow Chief Krause to obtain the information he needed from the Treasurer in order to electronically submit a grant for a fire station. DK and GP commented that Krause was supposed to provide them with a copy of the application before it was sent. Karen informed them that Krause had met with her earlier that day and stated that he could not print a copy of the application until after it was completed. A brief discussion ensued with concerns as to whether the grant requires new jobs being created and whether it was for a new station or repairs to the existing one(s). AH commented that the Board can review the application after it’s submitted and if they don’t agree with it, it doesn’t have to be passed. The Chairman called for a vote and the motion passed with the following recording; DK; no, JB; yes, PG; yes, AH; yes, GP; yes.

JB informed the Board that the unmarked police vehicle does not have government plates, and the Board felt that it should. The matter will be researched.

GP made a motion to send a letter will be sent to the Historical Society asking them to determine what they would like to have done to fix the gazebo in the Center and to have them get proposals to be submitted to the Selectmen. JB seconded the motion and it passed with a unanimous vote.

Elaine Swinford, State Representative, District 5, updated the Selectmen on Legislative happenings. DK informed the Board that he spent some time with the Road Agent and the fuel tank area is almost finished, with some minor electrical work to be completed. He

added that the total cost to date was $20,051.80 and that when the Board passed the request it was quoted to be much less.

Present: Chairman David Kerr (GP), Vice Chairman James Barnard (JB), Phil Grillo (PG), Andy Houle (AH) and Gordon Preston (GP).

Chairman David Kerr opened the meeting at 6:30 p.m. and the Board signed the payroll and manifest.

The Board went into Non-Public Session under RSA 91-A: 3 II (c) at 6:32 p.m. on a motion by Phil Grillo seconded by Andy Houle with the following vote recorded, David Kerr, yes; Jim Barnard, yes; Phil Grillo, yes; Andy Houle, yes; and Gordon Preston, yes. The Board came out of Non-Public Session at 7:10 p.m. and on a motion by Andy Houle, seconded by Gordon Preston, the Board unanimously voted to seal the minutes of that meeting.

The Board relocated to the Town Hall for a presentation by Project Manager Don Lyford and Preliminary Design Supervisor Trent Zanes from the Dept. of Transportation (DOT) regarding Route 28 improvements. Lyford said that the DOT would like to eventually fix the whole road, but the only had 1.25 million for improvements in 2010 and would only be able to do one intersection in 2010 ($3.75 million is put aside for 2015 projects). Zanes explained that DOT was trying to fix horizontal and vertical curves but without impacting property owners too much. Lyford told the group that the DOT needed feedback on where to start and the consensus was that the White Oak Road and Peachum Road intersection was in the most need of improvement. Zanes stated that DOT had done a traffic survey there and had found that a right turn lane onto Peachum Road was warranted. The information will be taken back to the DOT and there would be a follow-up meeting in a month.

Present: Chairman David Kerr (GP), Vice Chairman James Barnard (JB), Phil Grillo (PG), Andy Houle (AH) and Gordon Preston (GP).

Chairman David Kerr opened the meeting at 6:30 p.m. and the Board signed the payroll, manifest, the minutes of 6/9/09, a raffle permit, a letter of hire, and a letter to the SAU. JB made a motion to have the Chairman sign the contract amendment for Welch Road Bridge, the DOT municipal agreement for Welch Road Bridge, and the Bus Lease Agreement. PG seconded the motion and it passed with a unanimous vote.

GP updated the Board on the Community Development Block Grant after attending a workshop on the implementation of the grant.

The Board met with Bill Evans, Health Officer to discuss the septic issue at 1087 Beauty Hill Road. Mr. Evans explained that this has been an ongoing problem since 2006, and the property owners did get a new plan but never fixed the septic. It was determined that Bill Evans will send a letter giving the owners 90 days to correct the situation. DK suggested that they also have the tank pumped throughout the 90 day period. Bill Evans informed the Board that the DES wetlands applications were almost complete, he was waiting on some information from Chris Carazzo and then the Selectmen could sign them.

The Selectmen reviewed a request from Dave Murley, Planning Board Chairman, to have the Building Inspector/Code Enforcer contact David Preston (who is leasing the old ski lodge building at Locke Lake Colony) to inform Preston that a new site plan is required where there is a change of use. The building was utilized last year by David as a restaurant but will be a theater/camp this year. The Board determined that this is a Planning Board issue that should be addressed by them and not a Code Enforcement issue. The Board approved the purchase of a Microsoft Office book for the Town Hall employees.

The Selectmen next discussed Colony Drive and having a survey done by Locke Lake, but decided to wait until they receive further information from the attorney. The Board was in favor of having the Building Inspector/Code Enforcer check out some building violations at Map 12 Lots 25 & 25-1. PG will contact the members of the Fire Chief Job Description Committee and schedule the first meeting. The Selectmen asked that certain criteria be addressed as follows; that the fire chief be certified in both Fire & EMS, that

the fire chief be CPAT certified, that he be aware of our building and fire codes, that they look into the legality of imposing a residency requirement (JB asked that the fire chief either live in town or no further than 15 miles), whether a vehicle will be supplied for the fire chief and if so, then the salary will be lower, and the wage/salary. The Board reviewed the present wage matrix scale and compared it to surrounding towns and found that Barnstead’s wages are comparable. JB mentioned that this committee’s duty is only for the job description and criteria and the search for the fire chief will be done afterwards. A couple members felt that if anyone on the committee was going to also apply for the position then perhaps they should not be allowed to sit on the committee. JB felt that it wouldn’t matter because there are 7 people on the committee. PG told the Board that at the Committee’s first meeting he will ask if any member is planning on applying for the position and then the Committee can determine if that member should remain.

Fabrizio Cusson of Bethal Builders asked that his name be added to the list of people to contact when proposals are sought and the Board agreed. An ad will be submitted for a maintenance/handyman person to perform repairs/jobs as needed. The Selectmen reviewed Bryan Locke’s proposal to seal up the windows in the basement (they are leaking) and to seal the cracks in the foundation walls. They will wait to see the video on the crack sealing before voting.

JB informed the Board that Blueberry Station (Wendy) is all set up for a town account and it can begin immediately. A memo will be sent to department heads regarding the criteria involved when obtaining fuel and instructing them that this is only to be used when absolutely necessary.

At 8:24 p.m. Daniel Lamy, subcontractor hired to do work at the police station, appeared before the Board. Mr. Lamy was hired to install two doors but stated that he was never told they were to have panic hardware. He explained that there were multiple complications starting with the wrong doors being shipped and the Chief demanding that one of the doors be installed anyway. He said that there were multiple complications as he thought he was supposed to reuse the existing hardware from the doors he removed. Lamy stated that he received various instructions from the Chief to the Sargent to the Corporal to the Secretary and was frustrated at the Chief for not being available to answer his questions. Lamy stated that A&B Locksmith had been called in to change hardware (that Lamy was going to do) and Chief Borgia gave Lamy A&B’s bill. Lamy told the Board that he was already in the negative (from what he quoted) because he had to go back so many times to make changes etc. and he didn’t feel it was right to make him pay the A&B bill. DK asked Lamy if Chief Borgia had chosen him to do the work from the proposals that were received and Lamy said “yes”. Lamy told the Selectmen that all alarm systems are working, the handicap access is fixed and all he had left to do was to paint the

trim. Mr. Lamy was instructed to contact Chief Borgia and ask if he (Borgia) was satisfied with everything Lamy had done so far. The Board told Lamy that he is not

responsible for the bill from A&B, that Borgia should have called Lamy not A&B, and that the panic hardware is not necessary nor was it mentioned to the Selectmen. DK also mentioned that there was another proposal for a third door (exterior door) for the rear of the garage at $300 plus dollars. The Board agreed that that was never brought before them either.

At 8:45 p.m. the Selectmen discussed the prosecutor position that Chief Borgia is requesting to add to his department. AH stated that he spoke with an attorney at Local Government Center (LGC) who told him that if all the disaster projects have been completed with town money and the FEMA money is a reimbursement of that, then the Selectmen can spend the money on anything they want, including a prosecutor. Karen Montgomery mentioned that they may want to check with the Road Agent to see what, if any, money would be left after he completes the disaster projects, as they are not finished yet. PG was concerned that the prosecutor’s proposal needed a reply by July 1, 2009. DK questioned how the Selectboard would explain hiring a new person to the Towns people and to the Budget Committee where it was not budgeted for this year. DK also had concerns that the prosecutor’s contract pays her an established amount of money weekly (based on an estimated amount of Barnstead cases) whether she has cases or not. JB felt that it should be in next year’s police budget and GP agreed with him. PG made a motion to hire the prosecutor, to pay her from the FEMA money and to accept her proposed contract. AH seconded the motion and it failed with the following vote recorded; DK, no; JB, no; PG, yes; AH, yes; and GP, no. The Chief will be informed of the Board’s decision.

The Selectmen next met with Susan Gray and Nicole McKenzie of Workforce Design, who were awarded the position of providing administrative services to the Town for the Community Development Block Grant. Treasurer Terry was asked to join the group and Susan Gray explained the roles of each party. The group will meet periodically as necessary and everyone will be kept informed of the progress.

DK brought to the Board’s attention that there was yet another invoice in this week’s manifest that was over $500 and the department head did not follow policy procedure before expending the money. AH suggested that perhaps it was an emergency and both JB & DK reminded AH that in emergency situations the Chairman is supposed to be contacted. The Board will set up an appointment to discuss the issue.

Ernie Tiede Jr. will give a proposal on replacing lighting figures at the Town Hall and other town buildings. The town also received a proposal from Atlantic Energy Solutions.

Present: Chairman David Kerr (GP), Vice Chairman James Barnard (JB), Phil Grillo (PG), and Andy Houle (AH). Gordon Preston (GP) was unable to attend.

Chairman David Kerr opened the meeting at 6:30 p.m. and the Board signed the payroll, manifest, the minutes of 6/2/09, the tax collector’s warrant and 1 intent to cut application.

Fire Chief Krause met with the Board seeking permission to apply for an Assistance to Firefighters Fire Station Construction Grant. Krause stated that the town is in desperate need of infrastructure and the application, which does not require a plan, is done online. Krause explained that the grant can be for replacing or fixing inhabitable buildings or for new construction. JB asked if Krause would submit multiple grants and Krause said that he felt only one grant should be submitted for a new fire building. Krause added that the town is transitioning from a call/volunteer department to a municipal fire department. AH asked if the building could be combined with municipal and Krause told him it could only be a fire stations. PG asked if it was a matching grant and Krause explained that it doesn’t have to be. DK asked if there was any money or obligation involved to submit the application and Krause said there was not. PG made a motion to allow Chief Krause to start the application process for the grant and AH seconded the motion. DK asked if this motion was just to start the application and Krause stated that it was. The motion passed with a unanimous vote.

The meeting was opened to public comment and Brandy Kraft-Lund thanked the Board for meeting with her and her husband last week. She informed the Selectmen that Chief Borgia had not responded to their letter (that was carbon copied to the Selectmen). JB instructed her to contact the Chief and ask where he was with her letter and request.

The group relocated to the Town Hall at 6:55 p.m. for a meeting with the County Commissioners. Edward Philpot, Vice Chairman gave a presentation with a brief slide show and accompanying handouts. At 7:30 p.m. DK opened the meeting to the public and Chief Krause encouraged the Commissioners to look at regionalization especially with the mutual fire aid and other supporting agencies. He expressed disappointment that Chairman Boothby did not attend the meeting. AH also supported regionalization and extended it to include the school systems as well. JB stated that it was disappointing not to be able to call on the Sheriff’s department for local help. Rep. Elaine Swinford asked if there were grants available for juvenile programs and Rep. Pilliod said there were, but they are not offered every year. Rep. Bolster commented that there are a lot of savings

available but the difficulty is that each town wants to have the control over their own problems and what it comes down to is how much control each town is willing to give up to make regionalization successful. Rep. Pilliod told the group that people want to see property taxes lowered and they will look to the Commissioners to do their part but everyone needs to work together. He added that the State has to play a role in this as well and that he was bringing forth legislation to go forward with regionalization. Rep. Boyce further added that it should span over multiple counties and that there was no reason to duplicate the work if it was done by the State. AH told the group that GP had helped create a 6 town committee (Suncook Valley Regional Association) that by joining the employee count successfully lowered the insurance rates with the Local Government Center. Greg True, of Lakes Region Pellet Co., praised the help of the Belknap County Economic Development Council (BCEDC) and Jen Boulanger for helping them receive a community block grant. He explained that he was trying to bring the old Timco property back to a totally functioning business and because of BCEDC he is able to get a loan. Additionally, he has started hiring local people and of course the business will bring tax money to the town and county. Ed Philpot gave kudos to the town for already starting the process of regionalization. The meeting ended at 8:05 p.m.

At 8:15 p.m. the Board met with Building Inspector/Code Enforcer Paul Richardson to discuss the amount of time he was putting in for Code Enforcement. Paul told the Board that he’s spending more than the one hour per week that was allotted, but he hasn’t been real busy because the number of new houses being built is way down. He stated that it was easier to do his letters from home and that people are calling him at home. Paul added that part of the extra time he is putting in is from the Planning Board regarding signs. PG asked him if his hours needed to be increased and Paul stated that last week he worked 24 hours but the week before was only 16.5. Paul added that he was only going to work up to the amount of hours he was budgeted for, but it was increasing toward the permanent part-time requirement.

Paul told the Board that he sends out Code Enforcement letters to property owners when an issue arises and he can do a violation in the computer. JB asked him if he sends out the violation to the owner and Paul said that he did not. JB suggested that he send it out and Paul was concerned with the reactions from the property owners. PG asked about imposing fines on violators and a brief discussion followed with no decisions made. Paul asked the Selectmen to look into having some control over rental properties.

At 8:33 p.m. PG announced to the Board that Road Agent Chris Carazzo was unable to attend the meeting and had asked him (PG) to speak to them about the building at the Timco property. PG explained that the Highway Dept. currently stores some equipment in a small building at the Timco property, and the owner, Greg True, has offered a large building to the town (in which he would lease for 1 dollar per year) that would be able to

hold large equipment and vehicles. The Board decided that they wanted to see a copy of the contract first and PG stated that he would get copies tomorrow.

Chief Krause asked about the status of the fuel tank at the Highway Garage and DK told him it is still apparently under installation. JB informed the Board that he spoke with the owner of Blueberry Station (Wendy) and she didn’t have any problem with the Town having an account there. PG stated that he spoke with the husband (also an owner) at Blueberry Station and he was not in favor of opening an account. DK mentioned that we already have an existing account at the Barnstead Country Store. JB said that he would get the paperwork from Wendy at Blueberry Station.

PG made a motion to sign the purchase and sale agreement for the town owned property at 901 Beauty Hill Road. AH seconded the motion and it passed with a unanimous vote. The Board reviewed the two proposals for grant administrators of the Community Development Block Grant. Hughes Consulting; $10,800, Workforce Design; $10,000. After a brief discussion PG made a motion to award Workforce Design as the grant administrator. AH seconded the motion and it passed with a unanimous vote.

AH asked about the energy upgrade and DK informed him that the representative from Atlantic Solutions never called him back. PG mentioned that Ernie Tiede Jr., a local electrician was interested in submitting a proposal. AH suggested holding off until they got another proposal and the Board agreed.

JB made a motion to allow Waltraud Wedemeyer the blind exemption for the year 2009. PG seconded the motion and it passed with a unanimous vote.

Karen Montgomery informed the Board that the Fire Chief Job Description Committee had been formed. A copy of the committee members will be sent to Nick Rott, President of Barnstead Fire Rescue Inc. JB informed the group that Kerry Guptill (who had been in last week with a complaint) had spoken to the Police Chief and everything has been resolved. PG told the group that he will be away on vacation from 7/2/09 – 7/19/09 (in Maine) but will be driving back to attend the meetings.

The Board reviewed the Parks & Recreation Committee’s choices for Beach Attendants and JB made a motion to accept the Parks & Rec ‘s four candidates. AH seconded the motion and it passed with a unanimous vote.

PG told the Board that an incident had occurred with a Highway Dept. worker who was flagging traffic when a car purposely drove towards him. The incident has been reported to the police.

Present: Chairman David Kerr (GP), Vice Chairman James Barnard (JB), Phil Grillo (PG), Andy Houle (AH) and Gordon Preston (GP).

Chairman David Kerr opened the meeting at 6:30 p.m. and the Board signed the payroll, manifest, the minutes of 5/19/09 & 5/26/09, 2 intent to excavate forms, a memo to the Road Agent and a letter to Bill Gosse. GP made a motion to have the Chairman sign a fireworks permit, the Reach the Beach Relay Race form and a Right-of-Way Certificate for Welch Road Bridge. PG seconded the motion and it passed with a unanimous vote.

Chairman Kerr opened the meeting to public input at 6:37 p.m. and Randy (Locke Lake Colony Maintenance personnel), expressed concerns about paving Colony Drive when there is an existing issue with water drainage. He explained that the water comes down off DamSite (in front of the Lodge), and flows across the road because the catch basin appears to be too high. Road Agent Chris Carazzo told the Board that the problem is with a driveway that doesn’t even meet driveway standards and needs to be fixed. It was determined that Chris would meet with Randy the next day to see what needs to be done.

At 6:45 p.m. Kerry Guptill relayed to the Board that one of the big bay doors was left open (by mistake) at his store (next to Kidders Repair Service) all night long. The police had been asked the week before to check on the store, as seats and boats parts were being stolen. A passerby contacted Kerry at 6:15 a.m. the next morning to inform him that his bay door was open. When Kerry went to the police station to ask why the door wasn’t noticed by the police the duty officer told him “Barnstead is a big town and it’s hard to check everything”. The duty officer then checked the computer to see if there were any notes regarding the situation and told Kerry that the officer on duty that night had checked on Officer Grow’s car at Kidders Repair Service, but there were no notes about the door being open. DK asked if Kerry had spoken with the Chief about it and Kerry stated that the Chief wasn’t there but he did speak with the Sargent and Corporal. Kerry stated that the bay door was open from 5:30 p.m. until 6:15 a.m. the next morning. Mr. Guptill will put his concerns in writing to the Board.

AH expressed concerns that nothing had been done about the Energy upgrade that passed at Town Meeting and made a motion to go ahead and just get it done. DK informed AH that he had reviewed the figures from the Energy Upgrade and that the savings were based on a 24 hour day, not an 8 hour day and therefore incorrect. AH stated that he told the people as Selectman, he would do the things that passed at Town Meeting. GP told

AH that he was missing the point, that yes people voted to have it done, but that was based on incorrect information and that GP had read the report, which is inaccurate. PG commented that even if it took longer to recoup the savings, in the end it would eventually be recouped. AH withdrew his motion and DK stated that he would have something ready for the next week to vote on.

The Board held the public hearing for FEMA money from the December 2008 Ice Storm at 7:01 p.m. At 7:11 p.m. JB informed the Health Officer (Bill Evans) that he had received a complaint of raw sewage coming from 1087 Beauty Hill Road. The group briefly discussed the prior septic issues with the property and it was determined that this would be treated as a new complaint and investigated. The Health Officer will review the property file.

At 7:13 p.m. Chris Carazzo told the Selectmen that he called four companies for prices on summer magnesium and the best deal was $411 for a 2 ton supersack, but we would have to buy the whole truckload of 20 supersacks, which would be $8220.00. Chris added that they had budgeted $11,000 in that line item. PG made a motion to authorize the Road Agent to purchase the summer magnesium at that price and it was seconded by GP. Chris stated that he needed to check to see how long that price would be good for and the motion passed with a unanimous vote. The Board next asked Chris what was happening at the Larry Vail’s property on Vail Road and he informed the Board Larry Vail had come to the Selectmen’s Office to seek permission to do ditching on the town road along his property. Karen told him he could not do anything until he met with the Selectmen and Road Agent. Chris stated that he drove by the Vail property and the work had already been started, so a cease & desist had been issued. Chris told the Board that from the well area back to the culvert, the work looks good, but Mr. Vail is taking the material and using it. Chris added that Vail is cutting the ditch sharp to the right which will be a problem because the water will come out into the road and wash out the hill. Chris also informed the Selectmen that the original pins from the survey-subdivision have been removed and need to be put back before they can determine the actual area. JB stated that it was illegal to remove pins and they needed to be put back. Bill Evans informed the Board that the pins need to be put back in by a licensed surveyor. It was decided that Mr. Vail would be asked to meet with the Selectmen and that the cease & desist would remain on the property.

At 7:26 p.m. Chris told the Board he got three prices for debris removal/chipping (from the Dec. 2008 ice storm) as follows; quote from company in Thornton was $100 per hour with 2 men, a chipper and a truck. Roscoe Tasker’s quote was $131.25 per hour and David Ladd’s was $150.00 per hour. It was determined that the people from Thornton would do the job, that Chris would give them map showing the exact locations that needed to be done and that Chris would also monitor the progress. DK suggested having Highway Employee Tom Boyd review the locations and estimate the amount of

work/time was involved (where Tom had previously worked for Asplundh and had the experience for this).

The Board went into Non-Public Session under RSA 91-A: 3 II (b) at 7:30 p.m. on a motion by Gordon Preston seconded by Phil Grillo with the following vote recorded, David Kerr, yes; Jim Barnard, yes; Phil Grillo, yes; Andy Houle, yes; and Gordon Preston, yes. The Board came out of Non-Public Session at 8:00 p.m. and on a motion by Andy Houle, seconded by Phil Grillo, the Board unanimously voted to seal the minutes of that meeting.

At 8:11 p.m. the Selectmen resumed their meeting with the Road Agent. Chris asked the Board for permission to hire a temporary highway employee to fill in while Tim Smith is out. Chris explained that he had a candidate (from the pool of previous applicants) that can operate the loader and backhoe, but who is also a certified welder with mechanical experience. Chris told the Board that the other temporary employee is putting in a lot more hours than he wanted to, so this would alleviate that problem. Chris added that this new person was taking the written test for his CDL tomorrow and felt that they should allow 3 months for him to get the CDL. After a brief discussion, it was determined that this person would start at Grade 4 Step 5. AH made a motion to hire Paul Huggins as a temporary employee and PG seconded the motion, which passed with a unanimous vote.

Road Agent Carazzo next informed the Board that he had gotten quotes for ditching from four people; Earth - $3750 for 10 hours, Roscoe Tasker - $240 per hour, Marsh - $325 per lineal foot, and Corliss - $150 per hour (but does not have the exact equipment that the others have). Chris estimated that it would cost around $45,000 to sub the work out, but proposed to the Board that he leases a wheeled excavator for 4 months at the rate of $3900 per month with a $100 charge to deliver and a $100 charge to pick up. Chris added that he would operate the excavator and 1 or 2 highway employees would assist with trucking etc. Chris felt that he could complete the FEMA disaster cleanup within 8 weeks leaving 2 months to expand and mitigate other areas throughout town. Chris told the Board that the wheeled excavator is much faster than using the equipment the town has and that it would be cheaper than contracting the work out. DK commented that the total costs using our employees which comes to $50 per hour (with all the benefits included) is actually more than the cost of contracting out. DK added that by using our employees it reduces the amount of work that need could be getting done if the ditching was contracted out. GP commented that he could see the advantage for leasing but there wasn’t any real savings. Karen Montgomery had contacted Local Government Center and the cost to insure the piece of equipment was minimal ($120). PG made a motion to rent/lease the wheeled excavator and AH seconded it. The motion passed with the following vote;

David Kerr, no; Jim Barnard, yes; Phil Grillo, yes; Andy Houle, yes; and Gordon Preston, yes. AH made a motion to have the Chairman sign the lease agreement for the wheeled excavator from SouthWorth Milton. PG seconded the motion and it passed with a unanimous vote.

GP told the Board that he is getting the volunteers from the County Jail this summer and they will be doing the hand ditching etc. (no cost to the Town). GP asked if the Board would consider absorbing the cost to feed the volunteers and the Selectmen agreed. JB mentioned that he had spoken with Mr. Balcolm about grading and would like to see a bid from Balcolm.

Chris next informed the Selectmen that the loader has a blown head gasket and he had gotten two estimates to fix it; one was $11,700 and the other (CAT) was $15,000. Chris added that the person with the lower estimate will reuse parts that are ok where CAT would not. JB asked how many hours the loader had on it and Chris said that it had 14,446 hours. JB commented that the Highway Dept. had used the Loader as a sweeper and wondered it if it could be part of the problem. Chris said that he guessed it could but wasn’t sure. Chris added that the equipment is only guaranteed for 10,000 hours normally and wondered if it was worth putting a lot of money into it. Chris stated that the line item for loader maintenance had $5,200 in it. He told the Board that a brand new one would be $150,000 or you could lease it and have a deferred payment. AH said that he pay $11,000 to fix it but would be against $150,000 for a new one. Chris said that the job is three weeks out. GP mentioned that the hoses had to be replaced and Chris told him that they already had been done. GP asked if the proposals included the bottom end of engine and Chris said it was included, it was the whole engine. AH asked how much other work need to be done and Chris told him he didn’t know but that the equipment was old. JB asked if the quotes included a 12 month warranty and Chris stated that it did. PG made a motion to approve the proposal for $11,700 and AH seconded the motion. It passed with a unanimous vote.

Karen Montgomery updated the Board on the Locke Lake Colony Lodge informing them that per a court decision, the Town was ordered to accept Colony Drive and several other roads. She explained that the current road width of Colony Drive was 150 feet but talking with Chris Carazzo Class 5 roads usually are 40-50 feet wide.

The Selectmen will not be meeting on June 23, 2009 and a notice of such will be posted.

The Board reviewed an e-mail from Chief Krause regarding a federal stimulus recovery grant for a fire station. JB handed out copies of the grant and the Board will review for the next meeting.

The Board went into Non-Public Session under RSA 91-A: 3 II (a) at 10:00 p.m. on a motion by Phil Grillo seconded by Jim Barnard with the following vote recorded, David Kerr, yes; Jim Barnard, yes; Phil Grillo, yes; Andy Houle, yes; and Gordon Preston, yes. The Board came out of Non-Public Session at 10:07 p.m. and on a motion by Andy Houle, seconded by Phil Grillo, the Board unanimously voted to seal the minutes of that meeting.

Present: Chairman David Kerr (GP), Vice Chairman James Barnard (JB), Phil Grillo (PG), Andy Houle (AH) and Gordon Preston (GP).

Chairman David Kerr opened the meeting at 6:30 p.m. and the Board signed the payroll, manifest, the minutes of 5/5/09 and 2 thank you letters. JB made a motion to have the Chairman sign the extension form from Century 21 Real Estate to enable the continued advertising of a town owned property. AH seconded the motion and it passed with a unanimous vote.

The Board went into Non-Public Session under RSA 91-A: 3 II (b) at 6:35 p.m. on a motion by Jim Barnard seconded by Andy Houle with the following vote recorded, David Kerr, yes; Jim Barnard, yes; Phil Grillo, yes; Andy Houle, yes; and Gordon Preston, yes. The Board came out of Non-Public Session at 7:05 p.m. and on a motion by Andy Houle, seconded by Phil Grillo, the Board unanimously voted to seal the minutes of that meeting.

At 7:15 p.m. the Board met with Rick Simoneau (Library Trustee) and Librarian Sue Conrad to discuss the check the Town received for damages to the Library. The Trustees asked that the balance (just under $4000) be turned over to the Library and they would finish the remaining repairs. Several Board Members felt that where the Library was a Town building, the Selectmen should retain the money and the Library Trustees should submit invoices for work that was done. The group discussed the procurement policy/bid process and Sue Conrad explained that many years ago (and many Boards ago) the Library created a maintenance line item in their appropriation. A brief discussion ensued regarding the maintenance line item, the reimbursement of FICA etc. and Library employees but it was determined that a subsequent meeting should be scheduled to discuss the other topics with the full Board of Trustees present. JB commented that there were two local painters that could use some work and gave Rick their names. PG made a motion to issue the balance of the insurance to the Library, but there was not a second on the motion and it failed. It was determined that invoices would be sent to the Selectmen’s Office for payment and the money would remain in the general fund. Rick Simoneau stated that he was not comfortable with that but didn’t know if the Library Trustees could overrule a Selectmen’s decision. Sue commended the Library Trustee in handling the damages, adding the Rick had done a phenomenal job.

At 7:50 p.m. the Selectmen met with Mike Rinaldi and Tom Normandin of the Locke Lake Colony Board of Directors to talk about the Locke Lake Colony Lodge. The

Selectmen were informed that the Lodge and the septic actually sits in the roadway (Colony Drive). Mike explained that the Locke Lake Board had discussed possibly rebuilding the Lodge and they wanted to find out what their options were before making any decisions. Tom mentioned that there isn’t any outside drainage now so they would have to address that as well. Mike add that they do meet the 250 foot requirement from the water. It was determined that the Selectmen would have the attorney review the situation and the Locke Lake Board would provide a plan of exactly what they wanted to do.

Chairman Kerr opened the meeting to public input at 8:09 p.m. and Brandy & Peer Kraft-Lund told the Board they were here because of a situation on No. Barnstead Road and they feel unsafe. They stated that last Thursday evening, some of their family was camping in the upper field when shooting from an abutting property began. This was followed by vulgarities and threats of gunfire which scared everyone and the police were called. JB asked if the police are continuing their investigation and Peer said they were not, and that was why they were here. DK asked if the yelling etc. was coming from the bowling alley property and Peer said he thought so, adding that the owner was on the property with his girlfriend. JB asked if the Kraft-Lund’s could speak with the Chief directly and Brandi said that they could, but they were led to believe that it was in the Selectmen’s lap. JB asked that they put everything in writing and ask the Chief to do a thorough investigation and that they send a copy to the Selectmen. Peer stated that he thought that was good advice and JB said that he wanted to know who did it, who was yelling at whom and who the police questioned. Peer told JB that he asked the police to collect statements that evening and yet only one statement was taken. Brandi told the group that the police said they went to the property owner, but the owner stated that he didn’t have any guns. Brandi added that she understood that the yelling etc. may not have been directed at them but that it still scared everyone. The Kraft-Lund’s informed the Board that they would be back to see them if they didn’t get the answers they were seeking.

The Selectmen reviewed the three quotes they had received for four air conditioning units (2 – 8,000 btu wall units, 1- 12,000 btu wall unit and 1- 12,000 portable unit) as follows; Sears - $1,749.96, Baron’s - $1,796.00 and Houle Enterprises - $1,419.00. Coles was contacted but stated that they only have window units and Best Buy was contacted but did not return the call. JB made a motion to accept Houle Enterprises proposal and GP seconded the motion. It passed with the following vote: DK, yes; JB, yes; PG, yes; GP, yes. AH recused himself and did not vote.

At 8:25 p.m. JB made a motion to have Electrician, Pat Heffernan perform the electrical services as proposed in the quotes. PG seconded the motion and it passed with a unanimous vote. After a brief discussion, it was determined that 5 people would be asked to sit on the Fire Chief Job Description/Criteria Committee as follows; Gilmanton Fire Chief, Pittsfield Fire Chief, John Drew, Mike Akstin, Steve Byers and Phil Grillo. JB

stated that he would like to sit on the Awards Committee as well as Paul Vince. The remaining members will be determined later.

Karen Montgomery informed the Board that Larry Vail of Vail Road had been in twice to speak with her regarding the road and ditch along the front of his property. Mr. Vail stated that he and his son would like to repair/restore the ditch all along the roadway and that he (Larry) had spoken to a Selectman about it. Karen told the Board that she instructed Mr. Vail not to do anything until he either meets with the Selectmen and Road Agent or submits a plan and request to them. The Road Agent notified Karen on Monday that work was being done on Vail Road. JB made a motion to send a Cease & Desist to Mr. Vail to stop work on Vail Road immediately until he presents a plan to the Board and Road Agent showing what is being proposed. PG seconded the motion and it passed with a unanimous vote.

A letter will be sent to Bill Gosse explaining that the “services” he provides to the Town (leasing port-o-lets) does not meet the criteria of the RSA’s which would require competitive bidding. Mr. Gosse will be asked to withdraw his resignation.

JB made a motion that Chairman Kerr attend the workshop on June 9, 2009 regarding the Stimulus funding and Welch Road Bridge. AH seconded the motion and it passed with a unanimous vote. The Board discussed policies regarding how far away a Barnstead police officer should be allowed to live. It was determined that JB would draft a policy and then it would be sent to the Police Chief for review.

The Board went into Non-Public Session under RSA 91-A: 3 II (a) at 9:05 p.m. on a motion by Jim Barnard seconded by Andy Houle with the following vote recorded, David Kerr, yes; Jim Barnard, yes; Phil Grillo, yes; Andy Houle, yes; and Gordon Preston, yes. The Board came out of Non-Public Session at 9:25 p.m. and on a motion by Andy Houle, seconded by Phil Grillo, the Board unanimously voted to seal the minutes of that meeting.

Present: Chairman David Kerr (GP), Vice Chairman James Barnard (JB), Phil Grillo (PG), Andy Houle (AH) and Gordon Preston (GP).

Chairman David Kerr opened the meeting at 6:30 p.m. and the Board signed the payroll, manifest, the minutes of 5/5/09, 1 abatement application, a letter to the Treasurer and a letter to the Library Trustees.

The Board reviewed a list of culverts from the Road Agent and a list of headers that need to be installed. JB made a motion to have the Chairman sign the contract amendment from McFarland Johnson on the Welch Road Bridge project. Dept. of Transportation announced that the project had been selected for 100% funding on the construction phase. The motion was seconded by PG and passed with a unanimous vote.

The meeting was opened to public input and Jeffrey Godfrey gave the Selectmen pictures of a fence that has been installed on Robert Young’s land. The pictures showed large offensive graphic designs that had been painted on the side of the fence facing Godfrey’s property. When asked if he had reported it to the police, Godfrey stated that he had, but that the police told him they couldn’t do anything about it. The Board will look into the matter and speak with the property owner, as many details are still unknown.

JB presented the Board with a list of names from Barnstead Fire Rescue Inc. (BFRI) for people who wanted to sit on the Fire Chief Job Description Committee and the Awards Committee. The Board discussed air conditioners for the police department and AH stated that he could get a/c units for cost. A brief discussion ensued regarding RSA 95:1 pertaining to elected officials who provide goods to a municipality and having to do so through a bid process. JB commented that he didn’t feel the RSA pertained to Mr. Gosse (moderator) who provided portable toilets for the town as this is a service not goods. It was determined that the a/c units would have to have bids. DK asked about the current a/c units at the police station and AH said that they aren’t working properly. JB asked about central air and AH said the building has central heat and it would be very costly to add central air. AH stated that the building needed 4 units, 2 – 12,000 BTU wall units, 1 – 8,000 BTU wall unit and 1 – 12,000 portable unit.

The Board reviewed a proposal from Pat Heffernan, electrician, and JB made a motion to have Heffernan fix the lights at the police station as submitted in the proposal. PG seconded the motion and it passed with a unanimous vote.

At 7:00 p.m. the Board relocated to the Town Hall for a presentation on Dams. Nancy McGrath and Chuck Corliss from the State of NH Dam Bureau conducted the meeting. Mary Reed and Brian Tedcastle from Fire Rescue were also in attendance. A complete package and listing of all dams in Barnstead was handed out. There are 38 dams on record in the Town of Barnstead, 30 active and 8 inactive. Of the 30 active, 1 high hazard dam (Suncook Lake Dam) and 1 significant hazard dam (Barnstead Parade Dam) are both owned by the State. There are 4 low hazard dams (3 in Locke Lake and 1 at the Wong residence) and the remaining 24 are non menace dams.

At 8:05 p.m. Jean Eastman and Sandy Burt of the Historical Society met with the Board to ask that they fix the Bandstand in the Center. GP informed them that Brian White has been looking into it and Sandy told them that the Historical Society would help. Jean asked about using the stage in the Town Hall and GP told her he believed there was an issue with the steps leading up to the stage not meeting legal requirements. Karen Montgomery mentioned that the Selectmen had asked the Building Inspector to conduct an inspection (in the past) and his report should be reviewed. It was announced that the Historical Society will be working on the Lock-Up (Jail) Building. PG commented that they should be spending the money from the Maintenance line item in the budget to fix our buildings.

At 8:20 p.m., following a brief discussion, it was determined that proposals would be sought for blocking up the windows in the basement. At 8:25 p.m. GP updated the Board on the Community Block Grant, stating that three copies of the contract had to be signed by the Chairman and then sent to the Attorney, then to the Governor’s Council and ready for the June 17, 2009 session. PG made a motion to have the Chairman sign the contracts and send it out immediately for the Attorney’s review. JB seconded the motion and it passed with a unanimous vote.

At 8:30 p.m. the Selectmen met with Rick Simoneau and Bill Kriete of Parks & Rec. Rick had concerns of conflicts of interest that were coming up and after a brief explanation regarding a parent who is on the Parks & Rec Committee but who is also a paid referee for Gilmanton and Barnstead, PG stated that he didn’t believe there was any conflict issue. Bill Kriete mentioned that they would like a representative from the Board of Selectmen to be on the Parks & Rec Committee but the majority of the Board agreed that Parks & Rec should just call them if needed. Parks & Rec are having loam dropped of at the park area and wondered if the Highway Dept. crew could spread and grade it. It was determined that Bill Kriete would figure how much time and how many men would be needed and get back to the Selectmen.

Karen Montgomery informed the Board that Rod Boyd had spoken with her earlier that day regarding the two trees on Town property, next to the Center Fire Station that were interrupting electrical and telephone service. The two trees, both which were dying, had grown up through the wires and causing brown outs. PSNH will be contacted to remove

the trees. Karen also told the Board that the Planning/Zoning Secretary’s computer had ceased to function and upon review by Cybertron, a new computer was necessary. Cybertron was asked to order one and to save as much information from the old one as possible.

Karen next informed the Board of another complaint from Steve Griggs, who has reported to the Attorney General’s Office that the Road Agent is misusing town equipment. When speaking with Mr. Griggs, who stated that the town trucks were running back and forth to Carazzo’s house all day, interrupting Griggs’ sleep, Karen asked Griggs if he had clearly identified the trucks as Town of Barnstead vehicles. Mr. Griggs walked outside his house, with his phone, but could not determine if the vehicles were in fact the Town’s. A brief discussion followed and GP said that he would draft a letter to Mr. Grigg.

After reviewing another proposal from Electrician Pat Heffernan (for electrical service to the top of the stairway in the Selectmen’s Office), the Board asked that Heffernan be contacted to also look at the outlet in the kitchen area of the Town Hall and see if all three jobs could be re-quoted as a multiple job proposal and possible save some money.

It was brought to the Selectmen’s attention that Chief Borgia had mentioned to them last week that one of his officer’s was on light duty, but no paperwork or information had been given to the Selectmen’s Office. A copy of the policy and a letter will be sent to the Chief.

AH told the Board that he spoke with someone from the Center Barnstead Christian Church and they told him that Joe Rogers (previous owner of the land purchased by the Town) had given the Church permission to have their septic on his land. JB asked if there was anything recorded or in writing and AH stated that there was not, that it was a verbal agreement.

Present: Chairman David Kerr (GP), Vice Chairman James Barnard (JB), Phil Grillo (PG), Andy Houle (AH) and Gordon Preston (GP).

Chairman David Kerr opened the meeting at 6:30 p.m. and the Board signed the payroll, manifest, a hazard mitigation application, a yield tax warrant, 4 timber tax levies and a letter to the Ctr. Barnstead Christian Church.

GP made a motion to have the Chairman sign the Hazard Mitigation Application and PG second the motion. It passed with a unanimous vote.

The Board met with Police Chief Ken Borgia and K read the list of items to be discussed, beginning with the monthly shift schedules. Chief Borgia stated that the information changes almost daily and creates undue hardship on the department to produce. He added that the Board receives that information on the time cards. Borgia also felt by producing the schedule it would create hazards for the officers and their families if everyone knows who’s working what shift etc. The Board quickly reminded Borgia that the information is for their office only and is not posted anywhere. Following up on Chief Borgia’s reference that the County Attorney agrees with Borgia (that the information is not necessary for the Selectmen to have), JB commented that the County Attorney cannot tell Borgia or the Selectmen what they (the Selectmen) can ask for. JB stated that the Board just wants an “anticipated schedule” for the department but also showing what officers are in court and when.

JB asked the Chief about witness fees and Borgia explained that if the officer is off-duty and goes to court, he signs up for the witness fee and the check is sent here (to general fund). When asked if the officer is paid overtime Borgia stated that he is and that it comes back to general fund. JB did not feel that it was supposed to be done that way and Borgia stated that it was explained to him that it was okay to do it that way. JB asked how much the officer is paid for witness fees and Borgia said that it was $30.00 plus mileage.

AH asked about the information regarding the need for a prosecutor and Chief Borgia told him the problem is that both he and Sgt. McDowell were in court yesterday and today (and are both on the day shift) so he was unable to work on that. Borgia did inform the Selectmen that so far this year, they have done 500 hours in prosecutions. Borgia went on to say that the 1st & 3rd Thursday of the month are arraignments and that juvenile trials are locked in by statute. He felt the rates quoted by the prosecutor that is interested in working for Barnstead is fantastic. PG asked if the crime had increased and Borgia said that in the last 4-5 weeks they’ve had 12 cases of sexual offenders. JB asked if it was one offender and multiple crimes or multiple offenders and Borgia stated that it was both. Borgia mentioned that it’s now combined in one bureau, so instead of five different agencies being involved, one person is assigned and talks to the people involved.

GP asked if Chief Borgia kept the Principal informed and Borgia stated that he meets weekly with the Vice Principal, but doesn’t know what the he (VP) passes on. PG asked about break-ins and Borgia said that 7 have been reported since last week, but he couldn’t really say it signifies an increase as they always experience more this time of year. Ken added that he would still be the backup prosecutor and would still do Superior Court and Grand Jury. The group discussed sharing a prosecutor but Borgia mentioned that it was different for each county. Borgia added that the prosecutor interested in working for Barnstead is also an attorney.

PG mentioned that the crime overtime line item in the budget is getting down and Borgia told him that by this time last year it was gone. PG asked if Borgia had any remedies and Borgia stated that they were doing everything they could not to incur overtime but one person was out on light duty. DK asked about a vehicle idle policy and JB explained that the Board is asking each department head to create a policy for the Board’s review. DK commented that the State Police have policies in place. Borgia suggested that they insulate the garage at the police station, adding that the cars are warm, they get shut off, they ice up and the garage is freezing. JB suggested running a vent from the inside of the building to the garage and Borgia told him they had tried that, but it did nothing.

The next issue was flooring and Chief Borgia stated that their cleaner wants the thinner flooring. DK asked why they wouldn’t go with commercial tile, explaining that the thin flooring comes in one big sheet and he had concerns about one small area wearing out. AH said that you could replace areas with the thin flooring and PG commented that it (the thin flooring) will last so long that no one will be around when it gets worn out. AH asked about the doors and Borgia told him that they are coming in this week. DK asked about marking the unmarked police vehicle and Borgia told him he had no intentions of marking it and that there wasn’t any money to do so. JB mentioned that the grant for the vehicle was $9,000 and Borgia stated that they applied for $9,000 but only got $3,500. JB asked how much it would cost to mark the vehicle and Borgia said it would be between $800 - $1200, not installed. Borgia added that he had already expressed his concerns about wanting an unmarked vehicle and did not want to get into it again. Borgia asked why the Board took affront to it and Ah stated that he didn’t. PG commented that he didn’t either and suggested they vote on it. A brief exchange occurred regarding marked vehicles vs. unmarked with no decisions made.

DK pointed out that there was yet another invoice/bill from NorthEast Tire and he asked Borgia why he was still using vendors outside of this area. Borgia explained that the vehicle broke down at court, that there was a steering problem. DK commented that this invoice was just tires and a filter and he asked again why local vendors aren’t being used. Borgia told him that NorthEast offers the best price, to which DK and JB both stated that it wasn’t the best price. Borgia stated that he has issues with other vendors and DK asked him what the issues were, pointing out that the policy says they will use local businesses, but a lot of the auto repair is done out of town. JB stated that if no one enforces the policies, then they have no policies, and you lose standards. He asked Borgia if he agreed and Borgia stated that he did. JB added that the Board needs to enforce their policies. GP commented that they need to stay with local vendors unless of course, if the local price is three times higher than an out of town vendor. JB stated that there are some pieces of heavy equipment that the Town owns, that can’t be fixed locally, but otherwise the departments would use local vendors. JB added that the Board understands that if the cruiser breaks down in Laconia etc., other vendors might have to be used.

PG told the group that he had a concern with asking the Chief what the issues are with vendors because he did not think it would be good to have local vendors read about this in the minutes. PG suggested that they discuss any serious issues separately. AH stated that the work should go out to bid with the exact information listed as to what needs to be done, so Borgia can get prices to compare. JB added that the Board could send out the bids, that the Chief Borgia has enough to do. The group next discussed the proposed alterations at the police station and Borgia stated that the plan is not to make more rooms, but to utilize what’s there. Borgia stated that the receptionist’s office will be moved to the back because the tempered glass is not safe and the paperwork that Meri does is confidential, not to mention that there is no climate control in the existing area. JB mentioned that there was no money available and Borgia told him that they are just doing small stuff that the officers can do themselves.

DK stated that he felt hiring a prosecutor was a good idea and JB agreed. DK asked what the prosecutor would need for space (office, etc.) and Borgia said that it would be minimal and they could use the patrol room. JB mentioned the Board’s meeting with the police employees and that a separate meeting would be scheduled for department heads. PG asked if he (Borgia) needed anything from the Board and Borgia stated that he had a laundry list. DK asked Borgia to provide the Board with a list of his topics before the meeting so they could be prepared. The Board will contact the prosecutor and schedule a meeting.

At 7:35 p.m. the meeting was opened to public input and Fire Chief Krause informed the Board that the 2003 ambulance needed brakes, pads, rotors (all around), 1 caliper, upper ball joints and tires for the front. Krause estimated the costs at approximately $3,000. JB explained the Board request for an idle policy and thanked him for submitting his employee work schedule for the month of May. JB informed the Board that he had received an e-mail from Chief Krause and asked Krause to comment on it. Chief Krause explained that the e-mail was regarding the rescue service and how they are looking at the revenue side for calls that are not actual rescue mutual aid. GP stated that e-mails should be sent here to the Selectmen’s office (to the secretary) and not sent to an individual Selectman. GP asked Krause if he hands out fines to people for burning without permits and Krause told him that he (Krause) can’t fine them, that it’s the Selectmen who do that.

At 7:55 p.m. Road Agent Chris Carazzo commented that the low bidder for the sand and gravel is Angelini (the vendor they had been using). JB asked Chris if he liked the newly established bid process and Chris stated that he did. Chris added that they were cleaning up behind the shed so they could have an area to stockpile material in case it was needed on a weekend. JB asked if the grader was all fixed and Chris told him it needs tires and cutting edges. GP explained that Chris had asked him to talk to the 5 town group (Suncook Valley group) about bidding collectively for cutting edges etc. in order to get the best prices. DK asked Chris how much it costs us to deliver sand/gravel and Chris stated that it was $2.00 per yard; adding that it was a figure the vendors came up with. JB asked Chris if he knew which way he was going to go with (delivered or undelivered) and Chris told him that he was going to do the sand delivered and the gravel as needed. Chris told the Board that he will utilize the area that the Town purchased from Steve Byers, adding that he spoke with an abutter who showed him where the pins were and even after removing a few trees, there will still be a 40 foot buffer of trees.

JB made a motion to accept Angelini’s bid for sand & gravel per the advertised specifications and AH seconded the motion. It passed with a unanimous vote. Chris told the Board that they might need erosion stone (6-12”) and that he would call around for figures. JB told Chris to let the Selectmen know and Chris said that he would, unless it’s an emergency. DK reminded him that our procurement policy clearly address emergencies. JB asked Chris to create and submit an idle policy. Chris gave the Board 4 proposals for paving as follows; CLD $69.85 per ton and $120 per ton for handwork swales, Continental $80.00 per ton and $125 per ton for swales, Advanced $70.00 per ton (all inclusive) and Pike $77.50 per ton, reserving the right to add a $3,000 mobilization charge. Chris stated that he would like to go with Advanced and DK asked if he had seen any of their work. Chris said that he spoke with Brocks and Concord Sand & Gravel, and they both said Advanced does reputable work. Chris stated that his second choice was Pike. PG made a motion to accept the proposal from Advanced and AH seconded the motion. It passed with a unanimous vote. DK commented that he thought the intent was to get quotes to include the culverts that have to be replaced and then paved over.

GP asked Chris for the list of road names that will need headers installed. The group talked about areas that were damaged and had FEMA funds set aside. Chris stated that he had spoken to the abutters on Strickland Road and they agreed to let him clear stone wall to stone wall. GP asked if everyone agreed to let Chris get bids on Strickland Road and DK said that the FEMA repairs did basically the whole road. Chris stated that there were just some small areas in between that needed to be completed and the Board asked him to put together the bid language for sealed bids for the Selectmen to see. Karen Montgomery asked if Strickland Road could be submitted as a Hazard Mitigation Project, but Chris said that it had to be done as soon as possible and couldn’t wait.

The group next discussed the Board’s request for a project list and summer plan from the Road Agent. Chris asked for clarification of the request and GP reminded him that on candidate’s night, Chris’ statement to the public was that the Highway Dept. needed a plan. PG mentioned that the Selectmen didn’t have a plan and DK told him that that’s what this request does – it shows the plans from each department, so the Board knows what they need to plan for. Chris told the Board that by the next two months they would see the vehicle maintenance printout – that it’s in the computer on an excel spread sheet. AH stated that he would like to see a wish list as well of what projects Chris would like to complete (with the costs attached). JB told Chris that he doesn’t micromanage, but that it’s the Selectmen’s job to know what each department is doing and what their plan is. Chris stated that there isn’t any money in the budget for a salt shed but the State is passing a law that salt has to be under cover and protected or else fines will be handed out. DK mentioned that in 2015 changes will be coming regarding street signs and that there should be some federal money available.

At 9:30 p.m. JB read aloud a letter to the Selectmen from Bill Gosse regarding public officials and sealed bids. The Board deferred any action until next week.

At 9:50 p.m. GP announced that the $500,000 Block Grant had been approved but a contract needs to be sent to the town, which needs to go before the town’s attorney. It was determined that GP would drop off a copy at the attorney’s office once he receives it.

At 10:00 p.m. GP made a motion to institute the cash receipts policy (with a change to the current date). JB seconded the motion and it passed with a unanimous vote. DK mentioned that the police policy procedures allow for petty cash and JB stated that the new cash receipts policy overrules the police policy. JB made a motion to accept the ethics policy upon approval from the town’s attorney. PG seconded the motion, but AH stated that he would rather wait for the attorney’s comments first. JB rescinded his motion.

JB announced that he was given flags from Mary Knirsch that had been used in the Town’s 200 year celebration (1976) and would turn them over to the Historical Society. Karen Montgomery informed the Board that the cease & desist was still in effect for Robert Young of North Barnstead Road. After a brief discussion, it was determined that the Library Trustees would be scheduled to meet with the Selectmen.

Present: Chairman David Kerr (GP), Vice Chairman James Barnard (JB), Phil Grillo (PG), Andy Houle (AH) and Gordon Preston (GP).

Chairman David Kerr opened the meeting at 6:30 p.m. and the Board signed the payroll, manifest, the minutes of 4/28/09, the PSNH Pole Attachment Application, 1 abatement and a memo to Chief Borgia.

The Chairman opened the sealed bids for the 2009-2010 sand & gravel and read them aloud. Bids were received from Angelini, Earth, Philmore, Concord Sand & Gravel and Ralph Goodwin. (A complete breakdown is attached to these minutes). Chairman Kerr announced that the procedure will be to forward the results to the Highway Road Agent who was not present and the Board will await his input before announcing the bid award(s). A brief discussion ensued with Jim Locke regarding measuring of materials etc. and Jim thanked the Board for following their bid policy.

At 6:55 p.m. the Chairman opened the meeting to public input and Gail Darrell announced that the “job board” is complete. She received permission to hang the Board outside the Town Hall and she will manage the board. Gail also received permission to use the Town Hall on Friday, May 30, 2009.

JB made a motion to have the Chairman sign the PSNH Pole Attachment Application and GP second the motion. It passed with a unanimous vote.

The Board relocated to the Town Hall, where they met with Kerry Mucher, Wynette Degroot and Paul Sanderson of Local Government Center (LGC) to discuss Park & Rec Committees, Old Home Day Committees etc. Paula Vardaro, Rick Simoneau, Bill Kriete and Judy Chase were in attendance. Paul Sanderson, Staff Attorney at LGC explained the duties of the committees (posting meetings, keeping minutes, “right to know” law etc.). He added that all the money collected is kept by the Treasurer and requests for check to be cut must be in writing with copies of invoices etc. Paul stated that all monies left in the revolving fund stays there and does not lapse, as Town budget funds do. The group discussed money collection, policies, special events, and the revolving fund. The LGC representatives suggested that the Parks & Rec Committee create their own separate policies to cover things that the Town’s policies do not. All policies must be approved by the Board of Selectmen.

It was stated that if the program or individual event is not high risk, then there is no need for special events insurance. Paul told the group they should never ask people/volunteers to supervise or do things they do not know how to do or are not trained to do. He added that coaches should be trained in first aid & CPR, and coaches should have attended a training program to be a coach. Paul told the group that this is a standard across the State and that you don’t have a person who doesn’t know how to play baseball be a baseball coach etc. Paul also stated that one of the biggest risks is children being transported by private vehicles.

The group spoke briefly about the town beaches and that we are not required to have Life Guards but the area must be posted with proper signage with enforceable rules. Wynette informed the group that the next Town & City magazine contains an article about town beaches and that she would come out to a meeting if the Board wanted. The Board thanked the LGC representatives and committees members for attending.

At 9:00 p.m. the Selectmen gave permission for the Legion to borrow three tables from the Town Hall for a gathering at the Legion Hall after Mr. Berry’s funeral service.

The Board reviewed a memo from the Building Inspector regarding his findings after inspecting a property at 266 Parade Road. The property appears to be a junkyard (non-licensed) and the Selectmen agreed to send the owner a letter to meet with them.

JB made a motion to accept the request from resident William Evans to purchase a town-owned piece of property in Locke Lake Colony at Map 45 Lot 73.6 (a non-conforming lot) to be combined with his existing lot. The motion was seconded by PG and Karen Montgomery explained the procedure. The motion passed with a unanimous vote.

The Board read aloud an e-mail from the FEMA representative for the ice storm (Dec. 2008) stating that the damage to the generator at the Fire Station (1) was not eligible for reimbursement funding. The Board also reviewed the insurance claim regarding the water damage at the Oscar Foss Library and asked Karen Montgomery to contact the Librarian or Trustees to see what their plan was for the repairs. The Selectmen voiced concerns that where the Library was a town owned building, the Selectmen had the responsibility of getting the repairs done.

At 9:15 p.m. PG told the group that he had spoken with a Dept. of Transportation representative about giving us the State owned land behind the Highway Garage and in exchange we (the town) would take over the Bridge in the Parade. PG told the Board that the State only wanted to give the town a small strip behind the Garage, not the whole piece. GP and Karen Montgomery informed the group that that was the same deal the State has been offering for many years. There was a brief discussion regarding the condition of the bridge and PG commented that Chris Carazzo felt there would be 5 years of aggregate in the small strip of land.

Karen Montgomery informed the Board that the balance of the FEMA monies were just over $167,000 including the 2008 ice storm and that the Treasurer would put the money in a separate account. She added that there was remaining work (culverts, paving, debris removal and ditching) that had to be completed from various disasters and that the Road Agent was suppose to give the Selectmen a list of what still needed to be done. After a brief discussion regarding other requests for information from the Road Agent (that had not been forthcoming) the Selectmen asked that a memo be sent to the Road Agent asking for the following information; a list of culverts to be replaced, a full plan for the summer (projected), with projects prioritized, remaining FEMA projects to be completed and a list of where he would like headers built. The Selectmen also determined that the information be due by May 19, 2009 – giving Chris two weeks to complete.

The Selectmen asked that the Building Inspector go forward with purchasing magnetic signs for his vehicle to reflect that he is Code Enforcer. The Board reviewed a letter from Dave’s Septic offering to provide service to Barnstead and it was brought to the Board’s attention that the LGC attorney, when reviewing the town’s bid process, informed them that per the RSA, elected officials, when contracting or charging the Town for private services, must do so by sealed bid, if the amount is over $200.

A memo will be sent to the Police Chief , listing the following topics of discussion for next weeks meeting; vehicle maintenance locations, police employee work schedule, idle policy, unmarked vehicle, flooring, replacing the doors at the police station, donation of paint for the police station, building interior changes. Also, a meeting was scheduled with the police department employees for May 20, from 10:30 a.m. – 11:30 a.m. (not a mandatory meeting).

The Selectmen determined that a letter should be sent to the Center Barnstead Christian Church asking that they proceed with the removal of the Parsonage septic system from town property to the backyard area of the parsonage.

The Board briefly discussed the unmarked police vehicle and whether it should be marked or not. AH told the Board that he had met with Chief Borgia for two hours last week. Chief Borgia is putting a crime log in the newspaper weekly (which started last week). AH asked Borgia for a report showing the number of cases our department has for prosecution. JB commented that the Board has two conflicting letters from Chief Borgia – one that says we don’t need a prosecutor and a more recent one that says we do. JB added the Borgia says the police are in court alot, but yet the Board doesn’t have that information because Borgia wouldn’t give them a work schedule for his department. JB mentioned witness fees and the Chief will be asked for that information as well. GP told the Board that he has served on several Boards and that it’s far better to have the department heads come before the full Board rather that having one Board Member going to the department head singularly.

GP announced that the next Suncook Valley Organization group meeting was in Epsom at 7:00 p.m. AH asked about having the 5 towns create a common garage with a full-time mechanic and GP will bring it to the committee.